Job Description

This position within the Superior Court Western District Prothonotary’s Office involves processing legal filings, issuing appeal-related notifications, court orders and opinions, and maintaining trial court certified records.

Job Highlights

• 35-hour work week.
• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• Healthcare flexible spending account.
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• 6 weeks of paid parental leave for eligible employees.
• Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans.
• Telework may be available up to 2 days per week after training.
• *The successful candidate, with or without Court experience, will be trained on all duties of the position.*

Typical Duties

• Oversee the case processing of an appeal from the docketing of the Notice of Appeal through final disposition.
• Review legal filings for compliance with the Pennsylvania Rules of Appellate Procedure and collect the appropriate filing fee.
• Docket legal filings in the case management system and forward them to the appropriate court office or judicial chambers for action.
• Issue appeal-related notifications, court orders and opinions to the parties in the appeal.
• Respond to inquiries from litigants either over the phone or in person and inquiries from Superior Court judicial chambers or offices.
• Filing, assist with incoming and outgoing mail, and other clerical work as required.

Minimum Qualifications

• High school diploma or equivalent; and
• Three years of clerical experience, preferably within a legal setting;
• An equivalent combination of education and experience, and/or training may be considered.
• Satisfactory criminal background check required.

Salary information

Starting Salary Range: $39,649-$49,718 (maximum salary is $59,787).

Additional Qualifications/Preferences

• Thorough knowledge of court procedures and practices, legal documents and terminology.
• Enhanced level of professionalism in assisting callers, interacting with litigants and judicial personnel.
• Enhanced attention to detail within a fast-paced work environment.
• Ability to develop and maintain effective work relationships.
• Experience with a computerized case management or docketing system.
• Strong knowledge of, and experience using, the latest version of Microsoft Office.
• Thorough knowledge of modern office practices, procedures and equipment.

How to Apply:

• Candidates interested in applying should apply through the Workday website Careers (myworkdayjobs.com). Please submit a resume, cover letter and a list of references.
• Commencement Date: November 2026