Job Description

In accordance with the policies, procedures, and standards of Quest Plus Conference Center Manila (QPCM), and under the supervision of the Cost Controller, the Cost Control Supervisor is responsible for directing cost control functions involving food and beverage costs, inventory management, and accounting of operational expenses. The role is critical in ensuring profitability through accurate cost monitoring, inventory control, reporting, and compliance with company policies and procedures.

The Cost Control Supervisor should possess extensive knowledge of accounting systems, hotel operations, and F&B production, along with strong leadership capabilities. The position works closely with other departments to effectively carry out assigned responsibilities.

Scope and Responsibilities:

Meets & Exceeds Customer and Team Members' Expectations

• Provides value-added service to customers by doing whatever is reasonable and possible to meet or exceed customer expectations.
• Communicates effectively with customers, co-workers, and supervisors.
• Demonstrates teamwork by cooperating with and assisting colleagues as needed.
• Handles difficult situations effectively and professionally.
• Supports the hotel's service standards and commitment to guest satisfaction.
• Performs other duties as required.

Cost Monitoring and Reporting

• Prepares daily Food & Beverage cost reports and submits them to the Cost Controller for review and verification.
• Ensures all necessary reports, including inter-transfer forms, complimentary forms, and other supporting documents from departments, are properly charged in Business Central.
• Ensures all inventory reports, count sheets, store requisitions, transfer records, spoilage reports, and similar documents are complete, accurate, and properly archived.
• Encodes item adjustment quantities with corresponding department codes and proper account charging in Business Central.
• Conducts spot inventory checks and regular month-end and year-end physical inventory counts.
• Prepares final inventory reconciliation schedules and submits them to the Cost Controller for verification and posting.
• Conducts monthly random checks of par stock levels to control losses, spoilage, damage, and obsolescence.
• Performs yield tests and buffet costing analysis.
• Ensures inventory discrepancies are properly investigated, reported, and charged to accountable employees when required.
• Ensures new inventory items are requested, approved, and properly created in Business Central.

Purchasing and Receiving Coordination

• Assists in conducting market surveys together with the Purchasing Department.
• Supervises the Cost Control Clerk and Storekeeper to ensure timely and accurate completion of reports.
• Coordinates with Receiving personnel and Accounts Payable staff to ensure all deliveries are properly received, documented, and invoiced through Business Central.
• Oversees Cost Control operations during the absence of the Cost Controller.
• Ensures compliance with company policies and procedures.

Fixed Asset Management

• Monitors and maintains the Fixed Asset Masterfile.
• Ensures all fixed assets are properly accounted for and recorded in Business Central with appropriate barcode identification.
• Ensures fixed assets have accountability forms signed by designated accountable employees.
• Ensures monthly depreciation schedules are prepared and recorded in Business Central.
• Conducts at least one annual physical inventory of fixed assets.
• Ensures fixed asset disposals are properly documented, approved, accounted for, and recorded in Business Central.
• Monitors Construction-in-Progress (CIP) transactions and ensures accurate recording in Business Central.
• Ensures completed Construction-in-Progress projects are properly closed and transferred to the correct Fixed Asset category with approved completion reports.
• Ensures transferred fixed assets are properly accounted for and recorded.
• Investigates and reports fixed asset discrepancies and ensures accountability is assigned where necessary.
• Ensures compliance with company policies and procedures.

Regular Duties

• Keeps immediate superiors informed of significant concerns, issues, and unusual matters.
• Performs assigned duties efficiently and in accordance with hotel policies and procedures.
• Prepares reports and analyses to support management decision-making and operational evaluation.
• Maintains positive working relationships with all hotel employees to promote teamwork and collaboration.
• Projects a positive image of the hotel and organization to employees, guests, and the public.
• Upholds the Guiding Principles and Core Values of the organization.
• Performs other duties and responsibilities as assigned by immediate superiors.