Correction Records Sentence Computation/Release Officer (BORM) 20017705 (260006JT)
: Rehabilitation & Correction - Operation Support Center
Agency Contact Name and Information: vlora.mcafee@drc.ohio.gov
: Sep 15, 2026, 3:59:00 AM
Allen Correctional Institute
2338 North West Street
Lima 45801
: United States of America-OHIO-Allen County-Lima
Compensation: $24.88
: Full-time
Work Hours: 40
Classified Indicator: Classified
Union: OCSEA
: Records Management
Technical Skills: Technical Documentation, Clerical & Data Entry, Criminology/Criminal Justice, Records Management, Administrative support/services
Professional Skills: Attention to Detail, Critical Thinking, Time Management, Confidentiality
Agency Overview Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.To learn more about our agency, please visit our website at www.drc.ohio.govAre You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!The Job posting is for BORM Job duties:Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibilityProcesses admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing informationMaintains correspondence with other agencies and courts for verification of documents and inquiriesReviews inmate records to ensure release of inmate from prison is appropriateReviews records for compliance with registration laws and DNA testing requirementsOperates Offender Watch and computer terminals to receive and transmit confidential informationResearches LEADS for pending warrants and detainersCoordinates pickup arrangements with detaining authoritiesObtains reporting instructions for inmates being released under supervision Adjusts certified release date by earned credit to justify correct release dateEnters TC and parole release dates as directedPrepares release authorization documents for supervisory approvalEnsures release authorizations are provided to the prisons for timely release of inmatesEnters information in the DOTSPortal and updates and corrects as neededRuns various reports in DOTSPortal and Microsoft softwareMaintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracyMaintains and updates inmate records by scanning information to Onbase document management systemEnters information into DOTSPortal as neededEnters appropriate status and reason codes into DOTSPortalMaintains correspondence with other agencies and responds to kites/inmate inquiriesOpens, sorts, and distributes mailCompletes other bureau functions as assigned
Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws. -Or 9 mos. exp. as a Correction Records Management Officer, 63231. -Or equivalent of Minimum Class Qualifications For Employment noted above. Supplemental InformationHelpful Tips Application Procedures:
Employment with the State of Ohio is more than ‘just a job’ – it is a privilege to serve our families, friends and neighbors who rely on us throughout our great state. We are a team of dedicated public servants committed to high performance, innovative thinking, and delivering excellent and efficient services. Our goal is to recruit and retain the best talent for our positions, because when we have the best talent, we get the best results for our community. We are #TeamOhio.
