Job Description

Build your big career with the firm that does Big Law, Better McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!

• Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.

• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.

• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

The Corporate Services Filing Assistant provides administrative and filing support to the firm, its subsidiary, McDermott Corporate Services LLC (MCS) and MCS corporate customers. The Corporate Services Filing Assistant works under direct supervision of the Corporate Services Administrator and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

• Maintain a working knowledge of registered agents, including their role, services, and statutory responsibilities
• 5 days a week in office presence
• Respond to requests for corporate documentation for business entities from all Secretary of State offices
• Research business entity information across all jurisdictions
• Coordinate corporate and Uniform Commercial Code (UCC) filings for all Secretary of State offices nationwide
• Assist with preparation, review and filing of corporate documents in all jurisdictions, including formations, amendments, mergers, conversions, revivals, dissolutions and annual reports
• Obtain good standing certificates, retrieve corporate records, conduct name availability searches and secure name reservations
• Conduct UCC lien searches efficiently across all jurisdictions
• Apply strong problem-solving skills to resolve issues related to customer request and documentation
• Support customer onboarding by preparing engagement letters, performing Office of Foreign Assets Control (OFAC) sanction searches, and entering customer information into internal database
• Maintain spreadsheets and internal tracking systems for filings, requests and invoicing
• Remain informed of the Delaware Secretary of State Information System and related procedures

Job Specifications:

• Bachelor’s degree or at least three (3) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Strong database management skills
• Ability to handle and maintain confidential information
• Ability to learn new concepts and skills quickly
• Ability to work effectively in a fast-paced environment

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear

• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.