Job Description

About Our Client:

Our client is a prominent and well-established Fast-Moving Consumer Goods (FMCG) leader in Indonesia, with over two decades of success in the industry. They are currently seeking a highly capable and driven Corporate Secretary Manager to bolster their governance framework.

The Opportunity:

This is a pivotal leadership role with responsibility for ensuring the effective and efficient governance of the organization. The Corporate Secretary Manager will serve as a crucial link between the Board of Directors, management, shareholders, and regulatory bodies. This role demands a commitment to upholding the highest standards of corporate governance, compliance, and transparency. The incumbent will lead all corporate secretarial functions, guaranteeing adherence to statutory and regulatory requirements while facilitating seamless communication and informed decision-making across the company.

Key Responsibilities:

• Governance & Compliance: Develop, implement, and maintain robust corporate governance policies and procedures aligned with best practices and regulatory mandates. Ensure comprehensive organizational compliance with all pertinent laws, regulations, and listing rules. Proactively monitor changes in legislation and regulations, providing timely advice to the Board and management. Oversee the accurate and timely preparation and filing of all statutory and regulatory submissions, reports, and disclosures.
• Board & Shareholder Engagement: Expertly organize and coordinate Board of Directors and shareholders' meetings, including the preparation and distribution of agendas, board materials, and meeting minutes. Maintain meticulous and current records of Board and committee proceedings, resolutions, and shareholder registers. Foster clear and effective communication channels between the Board, management, and shareholders. Manage shareholder relations, addressing inquiries and orchestrating general meetings.
• Corporate Documentation & Administration: Supervise the systematic management and maintenance of all corporate records, legal documents, and contracts. Ensure the proper execution and secure storage of official documents. Manage the company's official seal and its appropriate application.
• Communication & Disclosure: Prepare and disseminate impactful corporate announcements, press releases, and other disclosures in strict accordance with regulatory requirements and company policy. Maintain the company's website, ensuring the timely and accurate dissemination of relevant information. Serve as the primary point of contact for external stakeholders on matters related to corporate governance and compliance.
• Process Optimization & Efficiency: Continuously evaluate and refine corporate secretarial processes and workflows to maximize efficiency and effectiveness. Champion the implementation and utilization of technology solutions to streamline secretarial functions.
• Leadership & Collaboration: Lead and develop the corporate secretarial team, providing clear direction, support, and growth opportunities. Foster strong collaborative relationships with other key departments, including legal, finance, and investor relations.
• Demonstrate a meticulous approach to all responsibilities, ensuring unwavering accuracy and attention to detail in all documentation and processes.
• Exhibit a high level of initiative by proactively identifying and addressing potential challenges, and by driving solutions and improvements.
• Maintain the highest standards of confidentiality regarding sensitive company information.

Qualifications:

• Bachelor's degree in Law, Business Administration, or a related discipline. A Master's degree is highly desirable.
• Substantial experience (typically 8+ years) in a corporate secretarial role, with a strong preference for candidates with experience within a publicly listed company.
• In-depth understanding of corporate law, regulations, and leading corporate governance practices.
• Strong knowledge of capital market regulations and reporting obligations.
• Exceptional organizational, written, verbal, and interpersonal communication skills.
• Proven ability to effectively manage multiple priorities and meet tight deadlines in a dynamic environment.
• Strong analytical and problem-solving capabilities.
• Proficiency in Microsoft Office Suite and relevant corporate secretarial software applications.
• Possession of relevant professional certifications (e.g., Corporate Secretary certification) is a significant advantage.

Personal Attributes:

• Meticulous and highly detail-oriented with an unwavering commitment to accuracy.
• Demonstrates high initiative and a proactive, solution-oriented mindset.
• Unwavering ethical standards and a strong sense of integrity.
• Sound judgment and a high degree of discretion.
• Ability to operate effectively both independently and as a collaborative team member.
• Strong leadership and team management abilities.
• Excellent stakeholder management and relationship-building skills.