Job Description
Corporate Secretariat, Senior Administrator
Department: Compliance
Employment Type: Permanent
Location: Guernsey
Reporting To: Corporate Secretariat Manager
Who we are
Saffery Trust is a director-led firm of individually expert, collectively exceptional people. We help clients to optimise their personal and business wealth and to create lasting legacies. We have the freedom and agility to act in the moment, and the wisdom and experience to plan for the long-term.
Established in Guernsey in 1977, we are one of the largest independent private client firms in the island. As an accredited STEP Platinum Employer Partner, we offer great benefits, including:
- a competitive salary
- flexible working and dress for your day policies
- full financial support and study leave for professional development
- top-level health insurance for our people
- annual performance-based bonuses
- e-bikes free for staff use and opportunities to take part in green initiatives
- regular sports and social events as well as opportunities to support local charities
The role
We’re looking for an enthusiastic Corporate Secretariat at Senior Administrator level who demonstrates our
core values and wants to build a rewarding career. The role will give the opportunity for an individual to develop their Company Secretarial skills under the guidance of the firm’s Company Secretary. They should be familiar with multi-jurisdictional statutory requirements and able to take meeting notes electronically. The ideal candidate will be studying towards a relevant qualification.
The responsibilities
You’ll be working in a friendly and progressive environment as a member of the team to undertake a broad range of duties including:
- providing statutory secretarial services for Guernsey, Switzerland, Cayman and Dubai jurisdictions and for Saffery’s main in-house companies, including day to day minutes
- assisting with the Board meeting management, quarterly minute reporting, governance-related projects and minute template development
- assisting with scheduling board meetings, preparing agendas, and ensuring timely distribution of board papers along with provision of guidance on the content and structure of board papers ensuring clarity and effectiveness
- developing and maintaining strong, proactive relationships with board members, serving as a key source of information and advice and facilitating efficient and timely communication between the board, its committees, senior management, and non-executive directors
- recording board decisions clearly and accurately through minute taking and the recording and tracking of action points, ensuring a comprehensive and precise account of discussions and resolutions and communicating board decisions to the relevant members of the management team via quarterly and ad-hoc minutes
- may develop and maintain a corporate governance improvement plan, ensuring regular reviews and updates based on board evaluations
You
- a sound understanding of tasks covering a range of activities using multiple methods, techniques and processes
- may have attained or be working towards a relevant qualification, (CGI/STEP or equivalent) along with meeting your CPD requirements
- effective communication skills and the ability to converse with a range of people, adapting style with ease to suit the audience and situation
- ability to identify and resolve non-complex issues, with support and direction
- ability to prioritise and complete tasks to achieve deadlines, with support and direction
- ability to work to specified standards and service levels and propose solutions to resolve straight forward daily problems
- evidence a positive and committed approach to teamwork and understand the importance of working together to provide excellent client service
