Job Description

Vitol is a leader in energy and commodities. Vitol produces, manages and delivers energy and commodities to consumers and industry worldwide. In addition to its primary business of trading, Vitol is invested in infrastructure globally, with $10+billion invested in long-term assets.

Vitol’s customers include national oil companies, multinationals, leading industrial companies and utilities. Founded in Rotterdam in 1966, today Vitol serves its customers from some 40 offices worldwide. Revenues in 2024 were $331bn.

For more information: vitol.com

We are looking for acorporate secretarial professional with strong secretarial skills. The role is mainly responsible for the corporate governance of Vitol Group entities established in Singapore and the Asia Pacific region.

Job responsibilities:

• Organise board meetings including scheduling dates and logistics
• Prepare board and committee packs in accordance with agreed timelines, including the drafting of agendas and any other documentation required for board and/or committee meetings
• Full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions, ensuring good corporate governance, compliance with relevant statutory and regulatory requirements, etc.
• Maintaining the corporate database and filing of corporate records, including but not limited to board resolutions, shareholder resolutions, board changes, annual reports, past and present directors and officers, etc.
• Preparing KYC packs in response to counterparty due diligence
• Assisting with the drafting and execution of various commercial and intercompany documents
• Contacting notaries and embassies to arrange for notarisation/legalisation of documents
• Providing administrative support for documents and activities related to corporate restructurings, such as mergers, formations and dissolutions
• Working with other members of the global corporate and legal teams on special projects and initiatives
• Reporting to the Head of Corporate Governance based in Geneva, Switzerland and also the Regional Controller based in Singapore

Qualifications

Qualifications:

• Minimum 4–6 years of relevant experience working in a law firm or in-house legal/corporate secretarial department with experience in company law and familiarity with handling ACRA matters
• The Chartered Governance Institute (formerly ICSA) qualification is preferred
• Capable of prioritising and managing own workload
• Able to work collaboratively as part of a team
• Well organised with an eye for detail
• Excellent written and oral communication skills
• Excellent command of English is a must
• Able to liaise with people across all levels of seniority

Additional Information

Vitol Asia is committed to providing equal opportunities to all staff. Globally, Vitol seeks to conduct its business in accordance with the UN Global Compact’s ten principles, including those on human rights, one of which is to “Ensure a diverse and inclusive work place, where possible, free from discrimination regardless of age, gender, race, cultural heritage, ethnicity, sexual orientation, religion or disability.”

Only successful candidates will be contacted.