Job Description

The Position

We have a fantastic opportunity to join our Front of House team as a Corporate Receptionist, working on a full-time basis (Monday to Friday) located in our stunning Sydney CBD office.

This position has a rare opportunity to rapidly advance your career working with talented and experienced mentors of the firm.

The role includes, but is not limited to:

1. All front of house duties required with Receptionist services, catering and stock supplies:
2. Answering and coordinating all incoming phone calls on a multi-line digital switchboard;
3. Collecting, registering, sorting, stamping and distribution of all incoming mail, stamping incoming mail;
4. Collecting, folding, sorting, enveloping and stamping of all outgoing mail;
5. Registering and recording of incoming/outgoing faxes and mail;
6. Faxing/Photocopying;
7. Arranging incoming/outgoing couriers; and
8. Maintaining and purchasing of stationery, stock and Express Post and Registered Post envelopes;
9. Maintaining the client and staff kitchen facilities and amenities;
10. Arranging refreshments and catering requests;
11. Greeting and checking in/out clients;
12. Maintaining new matter enquiry log;
13. Maintenance of Boardrooms and reception work area and foyer;
14. Maintaining Boardroom bookings;
15. Maintaining other administrative spreadsheets – e.g. Floor Plan, Organisation Chart, Security Register, Birthday Lists etc;
16. Assisting with administrative tasks such as photocopying, ordering gifts and scanning of documents; and
17. Logging maintenance or facilities request through building management, assisting with Plant maintenance and urgent carpet spills.
18. Ad hoc administrative tasks as required from time to time.

To be successful in the role you will require the following attributes:

• Excellent interpersonal and communication skills (essential attribute);
• Strong initiative to be pro-active, reliable and accurate (attention to detail);
• Advanced administrative and organisational skills - effectively prioritise tasks to meet deadlines;
• Ability to work autonomously, be a quick learner and multi-task;
• Presentable at all times - in person or over the telephone; and
• Demonstrate mature business acumen, discretion and respecting confidential matters of a sensitive nature.

Skills and Qualifications:

In addition, your skills and qualifications to complete the role require:

1. Certificate IV in Business Administration or equivalent level;
2. Administrative and front of house experience of 3-4 years in a legal office is fundamental;
3. IT Systems:

• understanding of Practice Evolve advantageous (being is our practice management system for accounting and document management);
• knowledge of intermediate to advanced level of computer skills with proficient use of MS Word, Excel, PowerPoint and Outlook.
• You must be organised, efficient, autonomous, display excellent interpersonal skills and be willing to grow with our practice. The salary package will be commensurate with your skills and experience.

Benefits and Culture

Our mission is to protect and empower both clients and employees.

We don’t isolate or pigeonhole like big firms by management processes and layers of red tape and politics. Here at Madison Marcus Law Firm, we are entrepreneurial and forward thinking by nature. We thrive on new ideas and innovation. We proactively invest in new technologies to be a firm where law and business meet with technology. We are new age.

We offer work anniversary loyalty bonuses, fortnightly drinks and team bonding, volunteer days credited to your budget, paid parental leave, business and staff referral incentives, wellness initiatives, fantastic social club activities and 1:1 Marketing Coaching and assistance with flexible working options, when needed.

About Us

Madison Marcus is a leading boutique law firm with offices in Sydney, Melbourne, and Parramatta. We have been consistently recognised by the legal and business communities for excellence in our legal work, innovation, corporate citizenship, and our employee health and well-being initiatives, along with individual team members for their success and leadership.

If you possess the skills and the enthusiasm to see this role as your next opportunity, please forward your resume by email to clicking ‘Apply Now’. A covering letter demonstrating how you meet the key selection criteria would be welcomed. Enquiries can be made to Verdiana Riolo on 02 8022 1222 or to Verdiana.Riolo@madisonmarcus.com.au.

*All applicants must have legal rights to work in Australia.

*No Recruiters - please hold off sending candidates unless invited to do so.