Job Description

The Corporate Paralegal plays a critical role in supporting the legal, governance, and securities compliance functions of a publicly traded company. This position is responsible for independently managing complex corporate and legal entity matters, supporting SEC reporting and disclosure processes, and administering Board of Directors and committee activities. The role requires deep experience in public company governance, excellent judgment, and the ability to operate with minimal supervision in a highly confidential environment.

Pay: $90,000.00-$110,000.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

*The exact offer depends on experience, skills, and market data; eligible for an annual bonus.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Key Responsibilities

Legal Entity Management

• Manage the company’s global legal entity structure, including:
  • Formation, dissolution, mergers, and reorganizations of domestic and international entities
  • Oversight of annual, periodic, and transactional filings across jurisdictions
  • Maintenance of corporate records, minute books, organizational charts, and capitalization-related documentation
• Serve as the primary liaison with registered agents, corporate service providers, and outside counsel
• Proactively monitor entity compliance requirements, risks, and deadlines and advise legal leadership accordingly

Corporate Governance & Board Administration

• Assist with the administration of meetings of the Board of Directors and its committees, including:
  • Developing and managing meeting calendars, agendas, resolutions, and minutes
  • Coordinating preparation and secure distribution of board and committee materials via board portals
  • Tracking and following up on board and committee action items
• Assist with the maintenance and oversight of corporate governance records, including:
  • Board and committee charters, policies, and governance guidelines
  • Director and officer records, questionnaires, and independence documentation
• Support director onboarding, training, annual evaluations, and governance-related disclosures

Securities & Public Company Compliance

• Provide support for SEC reporting and disclosure processes, including:
  • Assisting with the preparation, coordination, and filing of Forms 10-K, 10-Q, 8-K, proxy statements, and Section 16 filings
  • Supporting disclosure controls and procedures and coordinating inputs from cross-functional teams
• Maintain records and documentation related to securities compliance, insider trading programs, and disclosure committee activities
• Support equity administration, corporate actions, and capital markets–related matters as needed

Legal Operations & Cross-Functional Support

• Draft and review complex corporate documents, resolutions, certificates, and governance materials
• Manage and coordinate workstreams with outside counsel, including engagement management and invoice review
• Lead or support legal department projects, audits, due diligence exercises, and internal investigations as appropriate
• Contribute to process improvement initiatives across legal functions

• Bachelor’s degree required; paralegal certificate strongly preferred
• 4+ years of corporate paralegal experience, with experience supporting a publicly traded company
• Demonstrated expertise in corporate governance, legal entity management, and U.S. securities compliance
• Hands-on experience with SEC filing platforms, board portals, and entity management systems
• Proven ability to manage complex matters independently and exercise sound judgment

Skills & Competencies

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills, including executive-level interactions
• Ability to manage competing priorities and meet strict deadlines
• High degree of discretion and professionalism when handling sensitive information
• Strong project management and problem-solving capabilities

Preferred Qualifications

• Experience working closely with a Corporate Secretary, Chief Compliance Officer, or General Counsel
• Familiarity with SOX compliance, SEC rules, and public-company governance best practices
• Experience managing international entities and cross-border compliance requirements