Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Are you ready to take the next step in your career with a dynamic and growing global organization?

We’re looking for a motivated and experienced professional to join our team and play a key role in managing the administration of our Private Equity funds and corporate structures.

Your Role & Responsibilities:

As a Corporate Officer, you will be at the heart of our operations, ensuring excellence in fund administration and corporate governance.

Your responsibilities will include:

• Leading the day-to-day administration of funds and investment vehicles, including incorporations, liquidations, board/shareholder meetings, and investment transactions.
• Acting as a key point of contact for external stakeholders such as AIFMs, regulators, depositaries, and notaries.
• Organizing and leading board/shareholder meetings and overseeing the approval and filing of annual accounts.
• Ensuring compliance with regulatory requirements and maintaining strong corporate governance standards.
• Reviewing deliverables and overseeing internal processes to ensure quality and efficiency.
• Supervising both onshore and offshore teams, supporting team leaders, and maintaining KPIs.
• Building and nurturing strong relationships with clients, intermediaries, and local authorities.

What We’re Looking For:

• Minimum 5 years of experience in Fund Administration and Corporate Secretarial services, ideally within Private Equity in Luxembourg.
• Bachelor’s or Master’s degree in Corporate Law, Economics, Administration, or a related field.
• Proven experience in team leadership or supervision, ideally with at least one year in a managerial capacity.
• Strong knowledge of Luxembourg’s Fund industry and corporate law.
• Excellent organizational skills, attention to detail, and ability to thrive in a fast-paced environment.
• A proactive, client-focused mindset with strong interpersonal and communication skills.
• Fluency in English is essential; German, French, or other languages are a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint); ability to quickly learn new systems.

What You’ll Gain:

• A unique opportunity to grow within a leading global organization.
• Competitive compensation aligned with your experience and expertise.
• Continuous learning through tailored training and development programs.
• A collaborative and inclusive work culture that values your ideas and contributions.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.