Job Description

HERS Advisors has partnered with an industry leading law firm who has a need for a Corporate Legal Secretary to work in their Downtown, Los Angeles office (hybrid)

Responsibilities for Corporate Legal Secretary:

• Provide secretarial support to attorneys, including: creating, editing, revising, redlining and/or proofreading documents from handwritten, typed and/or electronic copy
• Prepare and distribute internal and external communications, including letters, memos, emails and reports
• Prepare new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel and Finance Committee as needed
• Process and monitor expense reports/reimbursements, vendor bills and check requests, delegating to Legal Administrative Support as appropriate
• Support the billing process: assisting attorneys with, proofreading, editing and releasing time entries and prebills while coordinating with the billing team on the mailing of invoices
• Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangements and arranging additional support, e.g. catering, technology and office services
• Liase with other support teams at the Firm, including the coordination and tracking of projects and tasks delegated to Word Processing, Legal Administrative Support and Office Services teams
• Promote and champion efficient work practices with attorneys, including electronic prebills, mobile time entry and new technologies as they are rolled out to the Firm
• Maintain administrative and client files in electronic and/or paper format adhering to the Firm’s Information Governance policies and best practices
• Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries firmwide

Requirements for Corporate Legal Secretary:

• High School Diploma, or equivalent, required; Bachelor’s degree preferred
• 5+ years of legal corporate/transactional secretarial experience directly supporting transactional attorneys is required
• Infrastructure experience is preferred, but not required
• Familiarity with and strong working knowledge of legal terminology
• Experience supporting multiple attorneys simultaneously
• Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.)
• Experience with timekeeping/billing software; experience with Aderant preferred

Salary range: $80,000 - $105,000. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com