Job Description

We are seeking a corporate legal assistant to work directly with our attorneys in the firm’s San Antonio office. This individual will assist in preparing and revising various types of corporate documents for the firm’s property owners’ association clients, including governing documents, association policies, as well as researching state and county records and e-filing documents. This individual will also be responsible for managing the office’s administrative tasks.

Responsibilities:

• Primarily assist the attorneys' property owners’ association clients’ by addressing the clients’ needs, including:
• Preparing/reviewing/revising initial drafts of governing documents and policies from precedents
• E-filing and E-recording association documents
• Reviewing/finalizing/mailing violation letters to homeowners
• Researching homeowner/client documents as needed
• Analyzing documents and calendaring critical deadlines
• Scheduling meetings and corresponding with clients and managers
• Managing attorneys’ calendars
• Drafting new client engagement agreements
• Organizing new client file setup
• Processing incoming and outgoing mail
• May also be required to perform other duties as assigned

Requirements

Qualifications and Experience:

• At least 2 years of experience in an administrative role
• Real estate or property owners’ association experience
• Experience using document-management systems: Microsoft Word, Microsoft Excel, and Adobe Acrobat
• E-filing/E-recording experience, plus
• Proficiency with state and county records databases
• Strong attention to detail
• Time-management and prioritization skills
• Planning and organizational skills
• Identification of inconsistencies, typos, and incorrect information
• Analysis of corporate documents to identify pertinent information
• Effective verbal and written communication skills

Requirements

• Must be able to use document-management systems: Microsoft Word, Microsoft Excel, and Adobe Acrobat.
• Quickly learn how to use new computer systems and applications
• Read, analyze, and interpret information in various corporate documents
• Effectively present information to, and respond to questions from attorneys, vendors, clients, managers, and others.

PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS:

• This is an indoor office environment and may require sitting and utilizing a computer for extended periods of time.
• May be required to move items up to 20 pounds.
• Overtime may be required to complete certain projects and meet deadlines.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.