Job Description

This Corporate Human Resources Coordinator supports hands-on HR coordination responsibilities. The position plays a key role in maintaining HR systems (Workday and UKG) and ensuring efficient HR operations across onboarding, compliance, reporting, and employee engagement.

This individual serves as a link between HR, IT, payroll, and business teams while also supporting day-to-day HR administration and enhancing employee experience. Additionally, this individual serves as the Chesterfield office on-site HR contact.

Key Responsibilities

HRIS/Systems Administration

• Manage employee data, pay rules, etc.
• Ensure data accuracy between platforms
• Serve as first point of contact for HRIS support
• Support system upgrades, testing, and enhancements

Onboarding & Employee Administration

• Coordinate onboarding schedules, training plans, and new hire checklists
• Process new hire documentation, including I-9 verification and system entry
• Facilitate 359 documentation and employee changes through DocuSign
• Ensure all employee data is accurately entered and maintained in HR systems

(Workday and Oracle HRMS systems)

• Distribute employee login credentials and onboarding materials
• Maintain employee records and HR databases for accuracy and compliance

Compliance & Reporting

• Monitor E-Verify cases and perform follow-up activities as needed
• Maintain I-9 tracking and reporting processes
• Generate and analyze discrepancy and audit reports
• Collect and track worker change history reports
• Prepare and distribute weekly termination reports
• Assist with invoice analysis and reporting for background screening vendor
• Track 90-day employee reviews and coordinate follow-up communications
• Support audit readiness and documentation accuracy across HR processes

Employee Relations & Offboarding

• Coordinate employee offboarding activities and exit processes including exit interviews
• Assist with employee inquires and HR-related requests
• Support employee programs such as tuition reimbursement administration, charitable giving and employee engagement activities

Employee Engagement & Culture

• Support coordination of town halls, recognition programs, holiday parties and employee events
• Participate as a member of Chesterfield activities committee and safety committees
• Assist with internal communications, announcements, and office coordination including maintenance of the office seating chart

Systems & Administrative Support

• Create and maintain Oracle HRMS records
• Identify opportunities to improve HR processes and system efficiency
• Develop and maintain SOPs for HR processes (e.g., onboarding, announcements, reporting)
• Support HR process documentation and workflow tracking
• Assist the HR Director with special projects and administrative tasks as assigned

Required Qualifications

Education:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

Experience:

• 2-4 years of HRIS , HR Coordinator or HR Operations experience preferred
• Experience with HRIS systems such as Workday, UKG Pro, PeopleSoft, etc. preferred

Skills and Knowledge:

• Strong attention to detail and data accuracy
• Analytical and problem solving skills
• Strong organizational and follow-up skills
• Ability to manage confidential information with professionalism
• Ability to manage multiple priorities and deadlines
• Effective communication and collaboration skills
• Proficiency in Microsoft Office Suite and electronic document management systems

Work Environment and Physical Requirements

Work Environment: Office

Work Schedule: Full Time- Standard Monday-Friday schedule and with the option to work remotely one day a week.

Travel Requirements: None

Physical Requirements: Ability to lift up to 15 pounds occasionally

LIMITATIONS AND DISCLAIMER (Non-Canada)

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Silgan is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, or the presence of a disability, which would not prevent the performance of essential job duties with, or without reasonable accommodation of any other protective status.

Silgan is a drug-free workplace.

LIMITATIONS AND DISCLAIMER – Canada

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to accommodate individuals with disabilities. Silgan endeavors to provide accommodations to individuals with disabilities to perform their essential job duties as long as the accommodation does not pose an undue hardship on the company’s operations and does not pose a direct threat of substantial harm to the employee or others.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Employment is always subject to the Silgan’s rights as employer, including the right to end employment in accordance with Provincial Law.

Silgan is an equal opportunity employer. We consider applicants for all positions without regard to any ground protected under Provincial human rights laws.

Silgan is a drug-free workplace.