Provides support to the event planning and communications team on corporate and other special events. Assists with event projects, including ensuring location readiness, supporting administrative operations, and partnering with cross-functional teams on event logistics.

Major Tasks, Responsibilities, and Key Accountabilities

• Coordinates and assists with pre-event activities, including the event intake process, client coordination, weekly information meetings, and event calendar management.
• Supports end-to-end planning and execution for events and meetings by coordinating data entry in applicable systems.
• Communicates with internal and external clients and industry partners on event-related matters.
• Assists with research and request for proposal requests from third party vendors and internal stakeholders.
• Manages the event expense reconciliation process and monitors event budgets in partnership with event leaders.
• Provides input on the development and implementation of event management project plans.
• Assists with the preparation of proposals and presentations for events.

Nature and Scope

• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 10% of the time.

Education and Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.