Job Description

As the Project Specialist, you will take on corporate events, incentive travel planning, and misc projects independently, from initial conception through to completion, while also managing confidential matters with discretion. This involves managing the event/project from cradle to grave.in a dynamic, entrepreneurial environment that is mission-driven and results-oriented, you'll need to be creative, have excellent judgment, and possess strong written and verbal communication skills. Your organizational and administrative abilities will help you balance multiple priorities effectively.

You will take on projects independently, from initial conception through to completion, while also managing confidential matters with discretion. At times, you'll be required to work under pressure, handling various tasks while maintaining professionalism and confidentiality.

Responsibilities

Executive Support & Representation

· Represent by coordinating company events, addressing inquiries, and scheduling meetings. Attend sessions and ensure smooth communication with all stakeholders.

· Coordinate travel arrangements, develop itineraries and agendas, book transportation, and arrange accommodations to ensure seamless logistics for incentive trips, corporate meetings and events.

· Manage conflicting priorities by addressing urgent matters proactively and ensuring the timely completion of projects under pressure. • Handle credit card processing and reconciliation tasks efficiently.

Strategic & Leadership Assistance

· Assist key leaders in formulating strategy, making consistent decisions, and facilitating communication across the organization.

· Act as a liaison between multiple departments, key leaders, The Raymond Corporation, and Raymond Dealers, fostering collaboration and smooth communication.

· Support other functions within the company, demonstrating flexibility, teamwork, and a collaborative spirit.

Project & Time Management

· Manage conflicting priorities by proactively addressing urgent matters and ensuring timely project completion under pressure.

· Evaluate processes to improve operational efficiency and effectiveness, implementing necessary changes.

· Plan and execute events from start to finish, including banquets, team meetings, and holiday gatherings.

· Assist with Associate recognition initiatives to promote a positive work culture.

Professional Development & Continuous Improvement

· Stay updated on industry trends and best practices by participating in educational opportunities and maintaining professional networks.

· Enhance the company’s reputation by taking ownership of new challenges, exploring opportunities to add value, and supporting the overall goals of the organization.

· Perform any other duties as assigned or required to support the company's overall operations and objectives.

What You’ll Need for Succes

· Detail-oriented with exceptional follow-through skills.

· Ability to utilize available resources within the company effectively.

· Strong team player with a desire to help others achieve goals.

· Excellent customer service attitude and skills, commitment to quality, and a strong work ethic are necessary.

· Able to understand and follow verbal and/or demonstrated instructions.

· Ability to maintain a high level of confidentiality and professionalism at all times.