Job Description

Job Summary

The role supports the Corporate Compliance function in managing shareholder and bondholder administration, corporate actions, and regulatory compliance. This position is responsible for maintaining accurate records, preparing reports, coordinating with internal and external stakeholders, and ensuring compliance with capital market regulations and internal policies.

Job Responsibilities

Key Metric

Share & Bond Administration: Assist in recording and maintaining shareholder and bondholder data. Prepare periodic reports related to share and bond ownership for internal use and regulatory submissions. Support the processing of dividend payments, bond interest, and other securities-related transactions.

• Data is complete, accurate, and up to date
• Reports submitted accurately and on time
• Payments processed correctly and on schedule

Corporate Actions: Support the preparation of documentation for General Meetings of Shareholders (GMS), Board of Commissioners meetings, and other corporate actions (e.g., stock split, rights issue, share buyback, bond conversion). Assist in coordinating with internal departments and external parties for the execution of corporate actions. Maintain and archive legal and administrative documents in compliance with applicable regulations

• Documents are complete, compliant, and ready on time
• Smooth execution with minimal issues
• Documents properly archived and retrievable

Compliance & Regulatory Reporting: Assist in preparing and submitting reports to the Financial Services Authority (OJK), Indonesia Stock Exchange (IDX), and other relevant regulators. Ensure that share, bond, and corporate action processes comply with capital market regulations and internal policies. Monitor reporting deadlines and support the preparation for audits or regulatory reviews.

• Reports submitted accurately and on time
• Full compliance with capital market rules
• Deadlines tracked and audit-ready documentation

Support & Coordination: Coordinate with Finance, Legal, Investor Relations, and Notaries. Support the Corporate Secretary in communications with shareholders, investors, and regulators. Prepare meeting minutes, activity summaries, and other related documentation.

• Effective collaboration with internal & external parties
• Clear, professional, and timely communication
• Accurate and timely documentation

Maintain and actively implement SHE programs and responsibility (involve identify, mitigate and monitor SHE risk), including SHE Management System to ensure the effectiveness of the programs conform to official standard, requirements and procedure applied and to confirm the execution of the SHE Responsibility meet the intended outcome - SHE risk well maintained

• Target Zero LTI
• SHE Management System meets the current ISO 14001, ISO 45001, SMK3 & SMKP standards and requirements

Education

Bachelor’s degree in Law, Business Administration, Accounting, Finance, Economics, or Management.

Skill, Knowledge, and Experience

• Min. 1 - 3 years of experience in corporate secretarial, compliance, legal administration, finance operations, or share registry support
• Experience in a publicly listed company or regulated industry
• Experience supporting corporate actions, regulatory submissions and handling capital market compliance
• Have strong administrative and documentation skills to prepare reports, meeting minutes, and corporate records
• Have strong coordination and communication skills to work effectively with Finance, Legal, Investor Relations, Notaries, and external stakeholders
• Have strong knowledge of capital market regulations related to shares, bonds, and corporate actions
• Clear written and verbal communication with internal and external stakeholders
• Fluent in English, both spoken and written is an advantage

Certification

Other Requirements