Job Description

Provide administrative support to the Corporate Secretary function by managing documents, maintaining organized records, and assisting with compliance and regulatory requirements. This role supports document filing, meeting minutes, simple document drafting, and daily administrative tasks to ensure smooth and efficient Corporate Secretary operations.

Job Responsibilities

Key
Metric
Manage the administration and documentation of Corporate Secretary records, including corporate compliance documents.
Corporate Secretary documents are complete, updated, and properly maintained
Maintain systematic filing and archiving of documents in both physical and digital formats to ensure accuracy and accessibility.
Documents are filed accurately and can be easily retrieved when needed
Ensure documents are properly organized and available for audit, reporting, and regulatory purposes.
Documents are audit-ready and available without delay
Assist in administrative processes related to the company’s regulatory obligations and compliance with regulators and Self-Regulatory Organizations (SROs).
Regulatory administrative tasks are completed accurately and on schedule
Coordinate with internal teams on payment processing, administrative matters, and documentation related to SRO requirements.
Internal coordination runs smoothly with timely completion of requests
Support Corporate Secretary activities by preparing meeting minutes, drafting simple documents, and handling day-to-day administrative tasks.
Administrative support is delivered accurately and on time
Maintain and actively implement SHE programs and responsibility (involve identify, mitigate and monitor SHE risk), including SHE Management System to ensure the effectiveness of the programs conform to official standard, requirements and procedure applied and to confirm the execution of the SHE Responsibility meet the intended outcome
- SHE risk well maintained
- Target Zero LTI
- SHE Management System meets the current ISO 14001, ISO 45001, SMK3 & SMKP standards and requirements

Education

Min. Diploma (D3) or Bachelor's degree in Secretarial Studies, Business Administration, Office Administration, Management, or a related field

Skill, Knowledge, and Experience

• Female candidate with min. 0 - 1 year (Fresh graduates are welcome to apply) of experience in a related field.
• Strong attention to detail and good administrative skills.
• Able to manage documents and archives in a neat, organized, and systematic manner.
• Good writing and summarizing skills, particularly for preparing minutes of meeting.
• Basic understanding of corporate compliance is an advantage.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Good communication and coordination skills.
• Disciplined, responsible, and able to work under deadlines.
• Able to maintain the confidentiality of company information.
• Familiarity with the capital market and/or financial industry is preferred.
• Understanding of reporting requirements to regulators or Self-Regulatory Organizations (SROs) is an advantage.
• Experience using document management systems is preferred.
• Fluent in English, both spoken and written is an advantage.

Certification

Other Requirements