Job Description

Southern FS, Inc.

Corporate Administrative Assistant - Southern FS, Inc. - Marion, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

PAY RANGE: $16 - $18 / hour

PURPOSE AND SUMMARY STATEMENT

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

ESSENTIAL JOB FUNCTIONS

Daily

Retrieve mail from post office during work hours and sort

First person to answer phones and wait on front counter – answer patron questions, take payments, greet and route guests/salesmen to proper person

Posting payments

Prepare intercompany mail bags for route truck and distribute intercompany mail from route truck

Count and balance location bank bags and make bank deposit

Deposit checks through CoBank and make two reports, one for Controller and one for vault w/cancelled checks

Organize cancelled checks from vault to storage

Retrieve cash deposits from Banterra and file receipts

Download and post payments from Virtual Terminal and create report

Download and post payments from MARS system and create report

Assist LP Dept in all daily functions

Assist Financing Dept in reporting and transactions

Handle delinquent accounts via phone

As Needed

Purchase and process birthday cards and company monthly calendar

Purchase Walmart gift cards to send out with birthday cards

Coordinate and pick up birthday treats

File sales reports and work orders

Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location

Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager

Call in Estimated Tax Payment Confirmation for Controller

Assist with company events; coordinate meals, memos, flowers, etc.

Ordering and inventory control of office supplies and forms

Coordinate schedule for shredder box pick up

Coordinate special mailings

Coordinate Fed Ex and UPS shipping and distribute incoming deliveries

Schedule office meetings

Keep employee addresses and phone listings current and available

Other duties as assigned

OTHER JOB FUNCTIONS

1. Report to work at prescribed times.

2. Come to work neat and clean and in company uniforms as much as possible to project a good company image.
   3. Be safety conscious always and report any unsafe operations or equipment to Supervisor.
   4. Cooperate with Supervisor, co-workers, patrons and peers.
   5. Be friendly and show concern for patron needs.
   6. Strive to keep company equipment in high state of repair and cleanliness.
   7. Have a working knowledge of all products and services offered by company.
   8. Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible time.
   9. Perform all other duties as assigned. Other duties may be assigned.

   REQUIREMENTS

   Associate degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

   Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

   Must be able to obtain and maintain a valid driver’s license and satisfactory driving record. Must be able to work extended hours as business conditions warrant.

   Must be able to travel independently.

   FS. Bringing You What's Next. We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, motor vehicle report, and/or reference check, as applicable and permissible by law.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.
Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.