Job Description

Locations: Gainesville, Florida

Categories: Office and Clerical

Req ID: 69289

Overview

Job Description: Essential Duties and Responsibilities

• Oversee surgical block assignments and case scheduling for operating rooms across all three inpatient towers, FSC/CSC, and Pain Management at Ayers.
• Coordinate and manage surgical scheduling, rescheduling, and cancellations in collaboration with departmental surgery schedulers to optimize resource utilization, improve workflow efficiency, and support effective operating room operations.
• Maintain and manage Surgical Services equipment warranties and service contracts, ensuring appropriate tracking, documentation, and coordination of required services.
• Prepare and process PeopleSoft requisitions for special orders, bill-only items, and equipment repairs in accordance with established procedures.
• Initiate, coordinate, and facilitate FDA device-tracking audits to ensure Surgical Services compliance with the Medical Tracking Device Policy.
• Investigate incomplete records, identify and resolve discrepancies, and collaborate with internal and external departments to ensure the accuracy, completeness, and integrity of all relevant information.

Qualifications

Minimum Education and Experience Requirements

High school diploma or equivalent required. A minimum of two years of office or clerical experience is required, including at least six months of experience in a healthcare setting, preferably in an operating room (OR) environment.

Prior experience should include familiarity with hospital or medical practice scheduling systems, billing/charge systems, and data collection and entry. Excellent written and verbal communication skills are required, along with the ability to communicate effectively with a diverse customer base.

Motor Vehicle Operator Designation: None provided.

Licensure/Certification/Registration: None required.