Job Description

Job Location: Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401
Position Type: Full TimeEducation
Level: 4 Year DegreeSUMMARY
In support of the university’s mission and objectives, the Coordinator, Pre-Licensure BSN liaises between nursing students and the School of Nursing. This role is responsible for routine communication with nursing students, assisting with recruitment, advising students, and ensuring a smooth transition from Admission to Graduation.
Admissions & Enrollment Management
- Serves as primary liaison between prospective students and the Admissions department.
- Provides guidance and support to prospective freshman and transfer students.
- Maintains ongoing communication with the Admissions Department regarding applicant status and enrollment processes.
- Compiles applicant profiles for Admissions, Progression, Retention and Graduation (APRG) committee admission decisions.
- Manages the distribution of acceptance and denial letters via Slate.
- Organizes orientation for new BSN students and conducts tours of the School of Nursing.
- Supports admissions-related events, including Preview Days and Open House.
Academic Advising & Student Support
- Serves as an academic advisor to pre-nursing students.
- Coordinates advising with Success Team staff and faculty advisors.
- Assigns faculty advisors to students upon acceptance and provides ongoing updates and resources.
- Monitors onboarding for new BSN students including NCLEX prep resources like ATI.
- Tracks student progression, identifies retention trends, and investigates obstacles to student success.
- Recruits and hires peer tutors and tracks tutoring attendance.
- Manages distribution of progression-related letters, including but not limited to failure and dismissal notices.
- Supports student progression by tracking academic progress and assists with graduation-related events.
Data Management & Compliance
- Maintains enrollment, attrition, and progression records for accreditation purposes.
- Assists in awarding nursing scholarships and manages related records.
- Manages LINE Grant agreements and processes.
- Prepares and collects reports for accreditation and regulatory bodies (FCN, AACN).
- Collects and compiles data for Systematic Evaluation Plan (SEP).
- Provides reports to the Evaluation Committee Chair and Dean.
- Updates policies in the Undergraduate Catalog, Student Handbook, and website.
Scheduling & Academic Operations
- Collaborates to create semester schedules and maintain the School of Nursing calendar.
- Determines course offerings and estimates section needs.
- Works with the Registrar to ensure schedule accuracy.
- Coordinates final exam scheduling and lab reservations.
Administrative Support & Faculty Coordination
- Records and files minutes for APRG Committee and faculty meetings.
- Collects and disseminates records of school events and achievements.
- Manages the student workers to include hiring, training and scheduling.
- Coordinates office coverage and front desk operations.
Special Programs & Extracurricular Activities
- Organizes, publicizes, and promotes nursing mission trips.
- Coordinates mission trip logistics, student registration, and payments.

QualificationsEDUCATION
Bachelor's degree in nursing, health-related, or educational field, required.
EXPERIENCE
1+ years of experience in a detail-oriented, administrative setting required.
ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)
- Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
- Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
- Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
- Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
- Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
- Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
- Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
- Continuous Improvement – Implement or brainstorm ways to optimize a process.
- Creativity – Ability to think creatively and design creative solutions to problems.
- Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
- Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
- Leadership/Influence – Ability to motivate, coach and develop others, as well as influence a group of people to achieve common goals, and implement university strategies. Strong supervisory skills.
- Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
- Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
- Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.
- Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
- Technology – Strong aptitude to learn new technologies as department processes evolve.
ADDITIONAL REQUIREMENTS
- Ability to work non-routine hours during certain times of the year.
- Ability to sit for prolonged periods of time.
- Ability to traverse campus and stairs.
- Ability to lift/move objects up to 25 pounds.