The Payroll Coordinator role at the Hazleton Hershey plant is responsible for the end-to-end execution of a weekly payroll for all hourly employees. This role requires a thorough understanding of the plant’s Collective Bargaining Agreement (CBA) to ensure all wages, benefits and union-specific deductions and rules are applied accurately and timely. This role serves as a critical liaison between the plant’s operational teams and the finance department, managing policy standards dictated by the CBA and federal labor laws.

Accountabilities

Weekly Payroll Execution Perform full-cycle processing of a weekly payroll utilizing the SAP Payroll System programs. Process includes manual data entry, verification of worked hours and ensuring all payments are distributed.

Union Contract Compliance: Interpret and apply complex CBA pay rules regarding job & work schedule classifications, shift differentials and overtime thresholds to ensure accurate gross earnings. Act as primary point of contact for pay inquiries.

Timekeeping & Data Integrity: Audit automated timecards for accuracy, reconciling discrepancies with floor supervisors and plant management. Support payroll optimization and standardization. Partner with IS & business system enhancements for automated and accurate processing.

Record Maintenance Ensure all employee master data files are up to date including changes to rates, work schedules and position classifications. Analyze payroll and timekeeping data on an ongoing basis to identify potential for missing or erroneous data.

Reporting & Auditing: Ensure all Sarbanes Oxley controls are in place and function adequately throughout the year. Assist in periodic internal and external audits by providing accurate payroll registers and supporting documentation. Generate ad hoc reports for management and government compliance as required (IE. Workers Compensation, Garnishments, Union Dues etc.).

Administrative Duties: Create employee ID badges for use with timeclocks, participate in new employee orientation including explanation of timekeeping processes/procedures and payroll rules. Handle bank deposits and all miscellaneous cash receipts. Other duties as defined by the Plant Controller/Senior Accountant.

Minimum Requirements and Experience

Skills and Experience:

• Excellent communication skills, both written and verbal.
• Possesses meticulous attention to detail
• Ability to read and interpret policy guidelines and regulations
• Exemplary organizational and planning skills
• Ability to maintain the highest levels of confidentiality
• Demonstrated ability to manage multiple projects
• Strong analytical and problem-solving skills
• Demonstrated ability to work in a fast-paced environment
• Ability to adapt to changing conditions
• Ability to use Excel for analysis
• Ability to generate comprehensive reports
• Ability to maintain composure in stressful situations

Minimum Requirements and Education: Associate degree or equivalent education and/or experience preferred. Automated time and attendance system experience and/or General Accounting experience preferred (SAP payroll experience is a plus.) Proficiency with Microsoft Word and Excel required Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred