Job Description

DEPARTMENT DESCRIPTION:

Through visioning, strategy, and relationship building, the Office of Racial Equity and Community Engagement (ORECE) works to advance BPHC’s mission and strategic priorities by establishing and sustaining racial and health equity as core principles in BPHC’s policies, operations, and decision-making.

DUTIES:

• Coordinate department administrative & operational functions:
• Provide support to ORECE and/or other BPHC departments as assigned including attending meetings, taking minutes, creating agendas, collecting, analyzing, and reporting information, and related duties.
• Coordinate logistics for meetings, training, and community events, including identifying meeting spaces and venues, registrations, menu selection and ordering food, meeting set-up, and related duties.
• Assist with scheduling meeting, training, technical assistance, and/or speaker requests of ORECE Team and/or department Director.
• Order and maintain inventory of office supplies and educational materials.
• Coordinate office materials; ensure materials are up to date and well organized in project drives.
• Assist with developing and distributing health educational materials i.e., flyers, brochures, PowerPoints, infographics etc.
• Develop and administer feedback surveys; monitor and analyze responses and report results.
• Provide graphic design expertise for the development of reports and materials using Canva or other graphic design platforms.
• Input and track office activities using Excel and other databases to meet performance management and annual reporting requirements.
• Monitor and triage requests that come through the health equity and BPHC’s Info email box.
• Coordinate staff appreciation activities such as work anniversary dates, birthdays, and team-building.
• Coordinate talent search process including schedule interviews, prepare interview materials, and support new hire onboarding e.g., work laptop set up and related duties.
• Coordinate department fiscal functions:
• Under direction of Director and Bureau Administrator, monitor office budget expenditures for designated non-personnel categories; open and maintain record of purchase orders and Bank of America transactions, and process invoices for goods and services including office supplies, subscriptions, guest speaker payments, food orders, staff professional development training and/or conference registrations, travel arrangements and reimbursements, office supplies, educational materials, team-building activities etc.
• Processes contracts for consultants.
• Institutional Culture and Community Engagement:
• Co-facilitate health equity content in a variety of settings including New Hire Orientation Sessions; participate in facilitator planning and/or practice sessions and related duties.
• Work closely with Community Engagement Director to:
• Plan and execute community events (both internal and external).
• Support Employee Resource Groups (ERGs), including engagement outreach, meeting logistics, communications, leadership support, and organizational collaboration efforts.
• Work to help BPHC advance as an antiracist organization by meeting or exceeding the standards set by BPHC’s Anti-Racism Policy.
• Model and implement BPHC’s Core Values in daily work and interactions with colleagues, clients, and community partners.
• Work in a confidential capacity. Use independent judgment and discretion to make decisions affecting the department and staff as it relates to unit operations/services and BPHC policy.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• BA/BS and 2 years of equivalent experience in public health, public administration, business administration, or related area, OR 5 years of equivalent experience in operations support, business administration, public health, public administration program coordination may be substituted for undergraduate degree. A Master’s degree in relevant area may be substituted for 2 years of experience.
• Basic knowledge of office procedures, fiscal systems for budget, ordering and accounts payable. Ability to work with numbers.
• Strong experience designing culturally responsive health promoting materials for diverse populations including infographics, flipbooks, flyers, PowerPoints using Canva, Adobe, or other platforms; Sharp eyes for accuracy, editing, color choice, font, formatting, layout etc.
• Ability to prepare reports and to maintain accurate records.
• Excellent interpersonal skills. Ability to communicate effectively (written and oral).
• Confident public speaker; comfortable communicating in both small and large groups settings including meetings, group training, working committees etc.
• Must be a self-directed, detail-oriented individual with critical thinking, problem-solving, and follow-through skills. Exceptional organizational skills, attention to detail and ability to develop timelines and meet deadlines.
• Must be proficient in Microsoft Office, Adobe, PowerPoint, Google docs, modern-day technology (including surface hubs etc.) and social media platforms (including Facebook, Instagram), and meeting platforms including Zoom and Teams.
• Ability to work well with diverse people in diverse settings in a manner that builds trust and increases collaboration and partnership.

Qualifications

• BA/BS and 2 years of equivalent experience in public health, public administration, business administration, or related area, OR 5 years of equivalent experience in operations support, business administration, public health, public administration program coordination may be substituted for undergraduate degree. A Master’s degree in relevant area may be substituted for 2 years of experience.
• Basic knowledge of office procedures, fiscal systems for budget, ordering and accounts payable. Ability to work with numbers.
• Strong experience designing culturally responsive health promoting materials for diverse populations including infographics, flipbooks, flyers, PowerPoints using Canva, Adobe, or other platforms; Sharp eyes for accuracy, editing, color choice, font, formatting, layout etc.
• Ability to prepare reports and to maintain accurate records.
• Excellent interpersonal skills. Ability to communicate effectively (written and oral).
• Confident public speaker; comfortable communicating in both small and large groups settings including meetings, group training, working committees etc.
• Must be a self-directed, detail-oriented individual with critical thinking, problem-solving, and follow-through skills. Exceptional organizational skills, attention to detail and ability to develop timelines and meet deadlines.
• Must be proficient in Microsoft Office, Adobe, PowerPoint, Google docs, modern-day technology (including surface hubs etc.) and social media platforms (including Facebook, Instagram), and meeting platforms including Zoom and Teams.
• Ability to work well with diverse people in diverse settings in a manner that builds trust and increases collaboration and partnership.
• Must be able to work a flexible schedule including some evenings and/or weekends.
• Bilingual/bicultural is a plus.
• Graphic design degree or certificate is a plus.
• Trainer or facilitator experience is a plus.
• MA drivers license and access to a car/vehicle is a plus.