Job Description

4 days in office - please note that this position can also be filled in any of our offices across Canada

Support the work that drives the marketing team success.
Join our Clients & Markets team as a Coordinator and help bring programs and initiatives to life through strong organization and collaboration.

You will be focusing on:

Project Coordination

• Coordinate marketing projects, clarify requirements and deadlines with stakeholders, and track progress to meet all standards and timelines.
• Support brand campaigns and handle merchandise orders.
• Support updating and maintaining our intranet on SharePoint online.
• Oversee tasks outsourced to external vendors, such as printing companies, translation, etc.
• Coordinate meetings for client survey and internal meetings and manage tables for awards.
• Complete new client information request forms.
• Assistance with coordinating suites and tickets at sporting venues.

Administrative Support

• Process invoices and manage vendor and contract agreements in accordance with firm policies and procedures for the team.
• Accurately enter purchase orders info the system and confirm.
• Coordinate with all members of clients and markets to ensure order and purchasing data aligns with requirements.
• Request and reconcile virtual credit card expenses.
• Support data entry and updates to our CRM as required.
• Reconcile budgets and support updates to the national team.

What you bring to the role:

• Strong commitment to continuous learning, professional growth, and personal initiative.
• Proven ability to navigate ambiguity and drive clarity in fast-paced environments.
• Must have proven experience coordinating projects and understand the tasks required to support both project deliverables and administrative support.
• Proven ability to manage multiple priorities and projects with a high degree of accuracy and professionalism.
• Strong interpersonal skills and a proactive, solutions-oriented, client-focused mindset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset.
• Proactive, resourceful, and solutions oriented with excellent organizational and time management skills.
• Ability to work independently and adapt to shifting priorities in a dynamic environment.
• Bilingual (English/French)

Why join our team:

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview

Toronto: $55,000 - $68,000
Ottawa: $53,800 - $66,400
Vancouver: $53,800 - $66,400

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.