Job Description

Position Title & Department:

Coordinator, Law School Career Services; School of Law
Posting #

5553

Department Description:
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.
University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges

Detailed Description:

The Law Careers (LC) Coordinator reports directly to the Assistant Dean for Career & Professional Development and is responsible for contributing to a positive student experience by providing career services support to all JD and LLM students. The LC Coordinator provides budget and event management support for the Office of Career and Professional Development (OCPD). This position oversees data entry and processing of data for job postings and student employment information. The LC Coordinator provides administrative support, including copying, mailing, distribution, processing of expense reports, reimbursements, and petty cash requests for the Assistant Dean, and manages initial contact for all student appointments, walk-in, telephone and email inquiries.

The LC Coordinator works in a collaborative relationship with all law school students, faculty, administrative offices, and university offices and actively participates in implementing procedures to enhance the overall effectiveness and efficiency of the OCPD. The ability to provide timely and accurate communication is an essential component of this position. This position requires occasional attendance at on and off campus events during and outside normal business hours.

Duties and Responsibilities:

Coordinate the general activities of the OCPD

• Serve as first contact for walk-in, telephone and e-mail inquiries for enrolled JD and LLM students, prospective students, faculty, staff, alumni and others in the community
• Respond to general telephone, email, and in-person queries relating to job postings, student employment, externships, career programming; appropriately refer complex student inquiries to Assistant Dean or Assistant Directors
• Collaborate with other law school offices when necessary including Admissions and Financial Aid, Registrar’s Office, Law Student Affairs, Communications, External Relations and Facilities to facilitate and respond to student requests for information or action
• Manage the office calendar, monitor appointments and other law student contact with OCPD
• Handle all scheduling and office assistance (copying, mailing, distribution, etc.) and provide administrative support to the Assistant Dean and Assistant Directors.
• Oversee office equipment and supply maintenance
• Perform other duties or tasks as assigned
• Oversee breakroom supplies
• Set up new employees – computer, phone, mailbox, business cards, name badge, door name
• Review and approve externship requests and pro bono hours

Support Law Student Affairs Communications

• Work in conjunction with and as support for the Assistant Dean and Assistant Directors in preparing departmental communications to law school constituents
• Serve as an active portal administrator for the law school and administrator of the Career Management System (#HireUSDLaw), My Posting, and other communications platforms
• As directed, update law school website to ensure accurate and current information regarding career services and student/graduate employment

Support OCPD Events

• Provide support for all events sponsored by the OCPD each year
• Assist Assistant Directors with logistics for each event, including planning, catering, audio/visual needs, facilities work orders, parking, room reservations, etc.
• Assist with implementation of event marketing plans by completing mailings, program materials (brochures, flyers, electronic signage, etc.) and web materials, including updating online calendars, social media postings and event sites

Coordinate department budget paperwork

• Process invoices and vendor payment requests

Process all reimbursement requests for OCPD administrators

• Reconcile department credit card
• Run monthly budget reports and review with the Assistant Dean
• Process Journal Entry requests as needed
• Process student reimbursements for career fair conferences
• Process payments for Graduate Jobs Initiative Program

Manage Confidential Career Management System

• Support Assistant Director for Operations in managing extensive student data related to employment
• Maintain and update career management database tracking student employment outcomes
• Assist and train students on the use of the Career Management System (#HireUSDLaw)
• Post job listings for students and alumni in the career management system
• Contact students via email and phone to arrange job and mock interview schedules
• Assist in arranging various aspects of campus interviews, employer visits, resume collects
• Coordinate and process requests for reciprocity

Special Conditions of Employment:

• Must be able to work some weekend and evenings to coordinate and attend Law School events.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:

Minimum Qualifications:

• Associates degree required; bachelor’s degree strongly preferred Substitution High school diploma and one additional year of general office experience may substitute for associates degree.
• At least two years of general office experience required.
• Minimum of intermediate experience with Word, Excel and Google suite required.

Preferred Qualifications:

• Prior work in an academic setting preferred.
• Experience in Career Services or Law School strongly preferred.

Performance Expectations - Knowledge, Skills and Abilities:

• Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance.
• Experience with web content development preferred.
• Demonstrated advanced database management skills
• Analytical skills and basic-intermediate report writing skills to transform data into management-level information reports
• Demonstrated event planning and management skills.
• Excellent organizational skills and attention to detail is critical.
• Proven skills in written and oral communication.
• Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.
• Ability to prioritize workload effectively and meet deadlines with minimal supervision.
• Ability to take initiative in managing projects and ability to develop and keep to time lines.
• Ability to work both independently and collaboratively in fast-paced environment.
• Ability to be proactive with respect to suggestions for improving all aspects of the programs.
• Ability to appropriately delegate work to student employees and provide necessary training and supervision to ensure accuracy and timely completion of tasks.
• Pleasant demeanor and ability to handle stressful environment during peak times.

Posting Salary:

$25-$27.79 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions: Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:

Hours: 37.5 hours per week

Closing date: Open until filled

Note External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.