Job Description

Definition & Purpose

The Coordinator II—Accounting (Accounts Receivable & Treasury Operations) provides advanced accounting oversight and operational leadership for ASI’s accounts receivable, point-of-sale, cash management, and related revenue functions. The role ensures accurate and timely revenue recording, cash activity, and financial processing in compliance with CSU, Cal Poly, GAAP, and IRS requirements, while supporting organizational integrity through strong internal controls, process evaluation, and continuous improvement.

This position is based at the Cal Poly in San Luis Obispo, CA.

Requirements

Educational & Qualifying Experience, Skills, Licenses, Credentials

Educational/License/Credential Requirements

• Graduation from a 4 year college or university (may substitute 8 years of relevant experience for educational requirement).

Experience Requirements

• Minimum four (4) years of experience, six (6) years preferred, that demonstrates the ability to perform the essential functions of the job.
• Four (4) years of professional accounting experience including transactional recording through financial statement preparation.
• Supervisory experience required.

Knowledge/Skill Requirements

• Strong knowledge of accounting principles and practices, including GAAP, internal controls, audit standards, and financial compliance requirements.
• Working knowledge of CSU, federal, and applicable state financial policies and regulatory requirements, including tax reporting and compliance.
• Ability to interpret accounting policies apply guidance to routine and non-routine situations.
• Experience with online banking platforms, point-of-sale systems, and cash control processes.
• Strong analytical and problem-solving skills, with the ability to research and resolve discrepancies and complex accounting and compliance issues.
• Ability to exercise sound judgment and maintain the confidentiality and security of financial data.
• Attention to detail and ability to manage multiple deadlines in a compliance-driven environment.
• Strong leadership skills to train, mentor, and develop staff.
• Strong communication and customer service skills, with the ability to clearly explain financial procedures and requirements to non-financial staff and students.
• Assessment skills to support an environment of continuous improvement and innovation.
• Proficiency with Microsoft Office applications and accounting and financial systems.

Essential Duties & Responsibilities

Supervisory Responsibilities

• Directly supervise the Accounting Technician II—Accounts Receivable & Inventory and Accounting Technician II—Accounts Receivable & Point of Sale.

Accounts Receivable & Revenue Oversight

• Provide day-to-day oversight of Accounts Receivable (AR) operations, accounting transactions, journal entries, and revenue postings, to ensure compliance with financial standards and regulating policies.
• Monitor accounts receivable activity, investigate outstanding items, and ensure timely resolution of issues.
• Provide technical guidance and troubleshooting support for staff regarding complex AR discrepancies.
• Maintain and enforce internal controls related to cash handling, receivables, deposits, and related processes.
• Conduct and review internal audits of petty cash, change funds, and other control-driven processes.
• Monitor cash flow and fund balances to support organizational liquidity and financial stability.

Reconciliations & Financial Accuracy

• Oversee and perform complex reconciliations, including bank, fund, ledger, fixed asset, inventory, and cash control accounts.
• Investigate and resolve variances, discrepancies, and posting issues to maintain accurate financial records.
• Ensure reconciliations are completed timely, documented, and maintained in an audit-ready condition.

Financial Close, Audit Support, & Budgeting

• Oversee monthly and annual close activities.
• Ensure financial records are accurate, complete, and compliant before reporting deadlines.
• Review reconciliations, validate account balances, and ensure reliable financial reporting.
• Prepare and maintain documentation to support internal and external audits and contribute to sustained compliance and successful audit results.
• Respond to auditor inquiries and support resolution of audit findings.
• Support the annual budgeting process, including preparation and review of budget templates and department submissions.
• Provide guidance to departments during budget development to ensure accuracy and policy compliance.

Staff Leadership

• Train and mentor accounting staff, providing ongoing feedback to support professional development.
• Review staff work for accuracy, completeness, and compliance with policies and procedures.
• Foster a collaborative, accountable, and service-oriented work environment.

Assessment & Continuous Improvement

• Participate in the evaluation, implementation, and ongoing support of financial systems.
• Develop, maintain, and review ASI fiscal policies and procedures to ensure alignment with CSU and CPSU policies, state and federal accounting and tax requirements, and operational practice.
• Evaluate accounting processes, workflows, and internal controls to identify risks, inefficiencies, and opportunities for improvement.

Collaboration

• Serve as an internal resource for departments by providing guidance on proper accounting procedures and compliance requirements.
• Communicate with banking representatives, payment processors, database vendors, and IT support regarding accounting transactions.
• Serve as a resource for complex accounting matters that impact multiple departments or systems.
• Participate in or lead working groups to support strategic, financial, and operational initiatives.
• Develop and deliver training for staff, student leaders, and organizational stakeholders on financial practices.

Other Duties & Responsibilities

• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
• Other duties as assigned.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

Benefits

Salary Schedule

• Starting Annual Salary: $88,264.46
• Annual Salary Range: $88,264.46 - $141,223.14
• Premium Overtime: No
• Shift Differential: No
• Exemption Status: Exempt

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long Term Disability Insurance
• Public Employees’ Retirement System (CalPERS)
• Social Security (FICA)
• Paid State Holidays
• Vacation Time
• Sick Leave
• Personal Holiday
• Birthday Holiday
• Workers’ Compensation Insurance
• Unemployment Insurance

Location: Cal Poly, San Luis Obispo, CA.

The Associated Students, Inc. is an Equal Opportunity Employer.