Job Description

HealthPartners is seeking an HR Coordinator The HR Coordinator provides essential administrative and operational support across key human resources functions, including employee records management, HRIS data entry, and compliance tracking. This role supports both the Employee Relations and HR Business Partner teams by assisting with documentation, case tracking, report preparation, meeting coordination, and other administrative processes that ensure timely and accurate handling of HR matters.

In addition to supporting day-to-day HR operations, the HR Coordinator collaborates closely with HR Directors, Business Partners, and Employee Relations leaders to assist with or independently manage recurring and ad hoc projects. The role contributes to compliance initiatives, data integrity efforts, and process improvements that strengthen HR effectiveness across the organization.

The position requires sound judgment, discretion in handling sensitive and confidential information, and the ability to manage multiple priorities with minimal supervision. Proficiency in office productivity tools—including word processing, spreadsheets, presentations, and databases—is essential. The HR Coordinator plays a critical role in maintaining organized, accurate, and compliant HR operations that enable effective decision-making and support a positive employee experience.

MINIMUM QUALIFICATIONS:

• Education, Experience or Equivalent Combination:

  • Associate degree in Human Resources or related field; or one year of related HR or administrative experience.

• Knowledge, Skills, and Abilities:

• Strong organizational, communication, and writing skills.
• Ability to work in a multi-functional department and prioritize multiple assignments.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite; familiarity with HRIS systems.

PREFERRED QUALIFICATIONS:

• Education, Experience or Equivalent Combination:

  • 2+ years of related experience preferred

• Knowledge, Skills, and Abilities:

  • Experience supporting employee relations, compliance, or legal processes.

  • Knowledge of HR practices and procedures preferred.

ESSENTIAL DUTIES:

• Administrative and Operational Support (40%) Provide administrative and operational support across core HR functions, including maintaining accurate and confidential HR files and documentation in accordance with company policies and legal requirements. Provide general HR operations and office management support, including scheduling, supplies, invoices, meeting coordination, and other administrative functions that ensure smooth daily HR operations. Assist in coordinating HR programs and initiatives.
• Employee Relations and Compliance (45%) Support employee relations and compliance processes by preparing documentation and maintaining records related to corrective action, grievances, severances, unemployment claims, subpoenas, payroll, and other legal or regulatory requests. Collect and organize information for HR consultants, legal, and compliance teams. May handle or triage inquiries from leaders and colleagues on ER/LR matters as appropriate.
• Data and Reports (15%) HRIS data entry and compliance tracking. Generate and distribute reports to support HR decision-making and compliance efforts, including union seniority lists, employee history/timelines, and other HR data requests.
• Perform other duties as assigned.

*Job description rankings/percentages are intended to reflect normal averages over an extended period of time and are subject to daily variances. Quality and efficiency standards should at no time be compromised to meet the average expectations expressed above. Job descriptions are subject to change to accommodate organization or department needs.

ORGANIZATIONAL EXPECTATIONS:

Values

All colleagues are expected to live our values:

Excellence: We strive for the best results and always look for ways to improve.

Compassion: We care and show empathy and respect for each person.

Partnership: We are strongest when we work together and with those we serve.

Integrity: We are open and honest, and we keep our commitments.

Additional Expectations:

• Complies with safety instructions, observe safe work practices, provides input on safety issues, and promotes a safe work environment.

• Maintains regular and timely attendance.

• Protects confidentiality.

• Demonstrates participation in and support of the organization's Corporate Integrity Program by participating in compliance-related education and training and complying with the organization's policies and procedures.

• Timely completion of all mandatory education and organizational requirements (i.e., licensure/certification, Employee Health and Wellness requirements, annual training, etc.)

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.