Job Description

Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

• Amazing employee flight privileges within the American Airlines global network
• Training and development programs to take your career to the next level
• Comprehensive health and life benefits (subject to location)

Responsibilities

How will you make an impact?

Responsibilities

• Processes and maintains confidential compliance records in order to meet the requirements of various government regulations and company policies and procedures.
• Receive, review and processing of fingerprint results daily for pre-employment and SIDA badge renewal
• Send Criminal History Records Check (CHRC) letters for results; escalate results containing a record as appropriate for further review.
• Receive fingerprint application forms and match with result to ensure audit readiness; conduct regular follow-up with Managers and Recruiters regarding missing applications.
• Convert electronic fingerprint results to PDF format; utilize SharePoint and/or electronic storage to store files and maintain paper back-up to meet record retention obligations.
• Maintain inventory logs of equipment
• Conduct internal audits and necessary follow-up work to ensure audit preparedness.
• Research and investigation of criminal records
• Support to the Compliance Specialists in conducting regular program audits for background screenings, I-9 verifications, and USPS application processing
• Performs a wide variety of office duties for one or more management/specialist personnel, includes but is not limited to typing, filing, ensuring telephone coverage, greeting and directing visitors, handling mail, and updating spreadsheets and manuals.
• Prepares weekly, monthly, quarterly and annual reports from automated databases for internal audits.

Qualifications

Who are we looking for?

Requirements

• Minimum Age: 18
• High school diploma or GED equivalent
• College degree and/or courses in Business Administration, Human Resources or other relevant areas
• Previous experience with Compliance, or Human Resources experience is a plus
• Working experience dealing with confidential and sensitive information
• Familiarity with HRIS systems such as SAP, Success Factors,
• Familiarity of SharePoint
• Familiarity with regulatory terminology
• Possess the legal right to work in the United States
• Minimum of one (1) year of experience working in an administrative/clerical role in an office environment
• Above average proficiency in Microsoft suite products such as Excel, Word, PowerPoint, and Outlook
• Excellent organization and time management skills; a driven self-starter
• Must be able to communicate effectively both verbally and in writing with candidates, employees, managers and other stakeholders
• Must possess the ability to make sound decisions
• Ability to build and maintain strong professional relationships across the business
• Ability to interpret and explain complex legal and/or regulatory terminology
• Ability to analyze and interpret large amounts of data
• Ability to read, write, fluently speak and understand the English language

Please note: The description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time.

Envoy Air is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled.

Envoy Air Inc., a wholly owned subsidiary of American Airlines Group, provides regional flight service to American Airlines under the American Eagle brand and ground handling services for many American Airlines Group flights. The company was founded in 1998 as American Eagle Airlines, Inc., following the merger of several smaller regional carriers to create one of the largest regional airlines in the world. Envoy is headquartered in Irving, Texas, with hubs in Dallas/Fort Worth, Chicago and Miami, with a large ground handling operation in Los Angeles. Connect with Envoy on Twitter @EnvoyAirCareers, on Instagram @EnvoyAirCareers, and on Facebook at Facebook.com/envoyaircareers and Facebook.com/EnvoyPilotRecruitment