Job Description

Date July 15, 2026
Title Coordinator for Student Engagement

Under the supervision of the Dean for Student Experience, the Coordinator for Student Engagement is a twelve-month position responsible for coordinating and leading a comprehensive campus programming plan. The position assists students, faculty and staff in the organization of campus wide social, cultural, and recreational programs for the Hartwick College community. This is a live-on campus position.

Responsibilities
Coordinates and leads the efforts of the Campus community in developing a compressive programming plan.

• Leadership role in assuring campus wide programming efforts are in the best interest of students while collaborating with faculty and staff in planning programs across campus.
• Leads programming efforts geared toward new students during the first six weeks of the fall term, January term, and the first four weeks of spring term.
• Oversee the use and functionality of Hartlink (software for registration, finance and event registration) or a future replacement software program.
• Oversee advising structure and act as primary advisor and resource to the Student Government Association, its committees and liaison to 60 + student clubs.
• Serve as the functional supervisor of faculty and staff student club/organizations advisors.
• Oversee the Student Government Association financial records; ensuring adherence to administrative and financial policies for an annual Student Activities budget and provides strong oversight on financial practices.

• Serve as a risk manager for campus activities and student groups.
• Research, create and develop training opportunities that focus on institutional policy and practice regarding insurance and risk management, voter registration and federal/state compliance around programming for political activities (elections, “state of” addresses, constitution day etc.) and spontaneous world events or crisis situations.
• Negotiates entertainment contracts with outside agencies.
• Maintains positive relationships with outside businesses that are involved with campus activities.
• Advise Hartwick College Activities Board (HCAB) and provide oversight of student run events.
• Provide event and leadership support to student clubs and organizations.
• Collaborates with other offices and divisions on campus and in the community with large scale/major annual events affiliated with Student Experience.
• Oversee large scale community programming for Wick Weekend.

Actively serves on campus committees such as (but not limited to) New Student Events, True Blue Weekend, Commencement, and Scholarship Showcase.

Serves as Campus liaison (with Student Government Association) to the Oneonta Public Transit Authority.

• Overseeing contractual obligations
• Marketing of services to students
• Assessment of services

Performs other duties as assigned

• Coordinator must be available for evening and weekend events, meetings, and programs.
• Serve in on-call rotation with Student Experience staff and respond to on-campus emergencies
• Reside in provided on-campus housing.
• Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
• As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
• The position requires standing/walking for long periods of time when running various events.  This can sometimes be in hot or cold weather, for over 15 hours at a time. Events involving physical labor like this may occur 2 to 4 times a month and vary from 3hours to 18hours.  Will occasionally need to lift and move up to 100 pounds.

Qualifications  Minimum requirements for this position include a Bachelor’s degree from an accredited college or university (a Master’s degree is preferred) with one to three years’ experience in higher education or related field. Type of experience needed includes advising college students, event planning, public speaking, contract negotiation, ability to supervise students effectively, and ability to collaborate with many campus departments. Membership in a student affairs professional organization is preferred, most notably National Association of Campus Activities.

• Proficient in Microsoft Word and Excel, and Google Sheets and Docs
• Strong communication skills across multiple disciplines
• Supervisory experience a plus
• Public speaking skills necessary
• High organization and time management skills
• Ability to work on multiple projects at once
• Demonstrated knowledge of student development theory
• Strong written and verbal skills
• Experience in budget management
• Event planning and teaching preferred

Salary- $62,400

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, The College features a general education curriculum designed to give every student a flexible, individualized learning experience that integrates coursework, co-curricular activities, and work experience to cultivate their distinctive strengths and prepare them for the future.  

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume; and
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.