Job Description

Job Title

Coordinator for Program Assessment and Reporting

Department

Miami Integrated Learning Office

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$57,000

Position Salary Maximum

$67,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-06-29Takes primary responsibility for the design, coordination, and execution of program assessment for the Miami Integrated Learning Experience (MILE). Because MILE is a new program, this position must think strategically and independently to build the assessment structures, processes, and reporting systems needed to evaluate program effectiveness across all MILE components — including ASC courses, ePortfolio, co-curricular transcript, and HIP participation. Will design assessment instruments, coordinate the annual evidence collection cycle across MILO staff, and produce reports that enable the Director and Assistant Directors to make informed decisions about program quality and improvement. Will also track and report on key program data — including course enrollments, DFW rates, course evaluation scores, and Civic Literacy outcomes — to support the office’s planning and accreditation obligations. As a secondary function, manages office budget and operational support.

Essential Duties

Design & Coordinate Program Assessment

Design and build MILE’s assessment infrastructure from scratch, including determining what should be assessed, how, and on what cycle across all program components.

• Develop and refine assessment instruments, rubrics, and evidence collection processes for ASC learning outcomes, ePortfolio reflections, and co-curricular transcript engagement, in collaboration with the Director and Assistant Directors
• Coordinate the annual MILE assessment cycle: set timelines, collect evidence from across MILO staff, organize materials, and ensure the cycle is completed on schedule
• Maintain longitudinal assessment records to support year-over-year program improvement and continuous quality review
• Translate assessment findings into clear, accessible reports for the Director, deans, and department chairs
• Serve as MILO’s primary liaison to Institutional Research for data requests, dashboard development, and methodological support

Create Reports for Accreditation & Compliance Reporting

• Maintain MILE assessment documentation in formats that meet HLC Assurance Argument and ODHE reporting requirements
• Coordinate the collection and organization of accreditation evidence across MILO staff and ensure submissions are complete and timely
• Track Civic Literacy exam pass/fail rates and make-up exam utilization; produce reports to support compliance monitoring by the Asst Director for Curricular Strategy
• Support the Director in preparing annual reports tracking high-impact practice (HIP) HIP participation reports for deans and department chairs

Program Tracking & Reporting

• Track course offerings, section enrollments, DFW rates, and course evaluation scores for MILE courses, particularly ASCs, and provide regular reports to the Director and Assistant Directors
• Track costs of MILO course staffing and produce ROI reports as requested
• Identify patterns and gaps in program data and flag proactively for Director and Assistant Directors to inform scheduling, forecasting, and faculty development decisions

Minimum Qualifications

• Bachelor’s degree
• Three years of experience designing or coordinating program assessment in a higher education setting, including developing assessment instruments or rubrics
• Experience producing reports or summaries for administrative or academic decision-makers

Required Knowledge, Skills, & Abilities

• Ability to build assessment and tracking systems independently, without significant supervision
• Strong organizational skills and attention to detail
• Excellent written and oral communication skills

Preferred Qualifications

• Experience with higher education or program accreditation processes or comparable regional accreditation frameworks
• Experience with ODHE reporting requirements or other state-level compliance contexts
• Working knowledge of Workday or a comparable ERP system
• Experience with institutional research methods, including survey design or longitudinal data analysis
• Experience with data reporting or visualization tools (e.g., Tableau, Power BI, or equivalent)
• Experience with budgets, budget tracking, and budget reporting

Additional Position Information (if applicable)

Required Application Documents

Application letter describing your experience with program assessment and how it prepares you for this role; Resume or CV; Brief writing sample demonstrating experience summarizing or communicating assessment or program data (e.g., an assessment report, program review summary, or comparable document)

Special Instructions (if applicable)

Inquiries may be directed to Elizabeth Hoover at hooverea@miamioh.edu. Screening of applications will begin two (2) weeks from the date of posting and will continue until the position is filled.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.