Coordinator - Distribution

Department: Distribution

Entity: Aga Khan University Hospital

Location: Karachi, Pakistan

Introduction:

Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

AKU is committed to the principles of impact, quality, relevance, and access. As both a model of academic excellence and an agent of social change, AKU fosters a diverse, inclusive, and respectful environment. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

The incumbent will be responsible for:

1. Planning and co-ordinating with users, on-campus distribution stores, maintenance store and warehouses at secondary hospitals to ensure delivery and replenishment of inventory within allowable time to meet Key Performance Indicators (KPI)
2. Regular follow-ups Pending Inspection, Discrepancy Items, proper update of maintained delivery, expedite and supervise GRIN processing of Import and Local Receiving’s.
3. Ensuring vendor management at receiving counter.
4. Ensuring following of policy and procedures of receiving of material as per warehousing best practices and temperature control items
5. Scheduling and overseeing warehouse team to meet the demands of the fulfilment centre, and manage the flow and quality of work to maximize efficiency and minimize overtime
6. Ensuring effective, safe accurate and timely stock management to include space allocation, stock transfer and dealing with non-confirming & expired products.
7. Receiving, storage, preservation, monitoring, issuance, expiry monitoring and disposal of items stored in warehouse. This is to be done in compliance with department’s policies and procedures.
8. Ensuring proper records such as receiving, issuance, inspection, picking, expiry reports, discrepancy, disposal etc. are maintained at all times.
9. Organising and ensuring accurate and periodic cycle counts and stock takes to report physical variances on quarterly basis. Deploy regular checks to reconcile stock adjustments.
10. Overall responsibility for all aspects of the effective supervision, training and development and personal safety standards
11. Maintaining close coordination with users / internal customers to ensure desired level of services.
12. Ensuring that staff should maintain and follow behaviour of CARR (Communication, Attitude, Response and Respect) in all times.
13. Maintaining documentation and keeping accurate records of warehouse activities.
14. Ensuring compliance at the time of internal and external audits of ISO and JCIA.

Requirements:

• Either a Master’s degree or Pharm D or a minimum of 16 years of education
• Professional certification in a relevant field will be an added advantage.
• 3 years of relevant experience in supervisory capacity preferably in supply chain.
• Proficient in the use of Microsoft Office Packages and in particular MS Excel.
• Proficient in English reading, writing, speaking skills.

Comprehensive employment reference checks will be conducted.