Job Description

The Opportunity (2 Vacancies: 1 Permanent Full-Time, 1 Contract up to 18 months– Replacements)

Reporting directly to the Team Lead, Development Coordinators, this role is responsible for providing comprehensive administrative and coordination support for development applications, from preliminary submissions through to final approval of Draft Plans of Subdivision. You will coordinate application intake, document circulation, meeting scheduling, file tracking, and statutory planning processes while ensuring accurate records and information are maintained. You will be responsible for supporting development approvals, monitoring application progress, coordinating clearances, and maintaining key planning and development systems. As the Coordinator, Development, you will perform the following duties, including but not limited to:

• Coordinate and track development applications, including application intake, document circulation, file management, and monitoring application progress through the approval process
• Prepare and issue statutory notices related to development applications in accordance with the Planning Act and coordinate associated mailings and appeal processes
• Coordinate and chair Pre-Consultation and Committee of Adjustment Roundtable meetings and support the scheduling and tracking of planning files and assignments
• Monitor and coordinate clearances from internal departments and external agencies, prepare approval documentation, and support final approval processes for Draft Plans of Subdivision and Condominium applications
• Manage municipal numbering and street naming processes, maintain records in AMANDA and ePlans, process application-related payments, and prepare reports and correspondence as required

The Ideal Candidate

We are seeking a detail-oriented and customer-focused professional with a post-secondary diploma in Business Administration, Land Use Planning, or a closely related field. Our ideal candidate has a minimum of two (2) years of related experience in an administrative, coordinator, or land use planning role, including customer service, meeting coordination, correspondence preparation, file management, and handling financial transactions. Certification through AMCTO and membership with the Ontario Professional Planners Institute (OPPI) and Canadian Institute of Planners (CIP) are considered assets.

The ideal candidate will have demonstrated knowledge of the Planning Act and experience coordinating complex administrative processes. We are seeking an individual with superior communication and interpersonal skills, a demonstrated ability to manage multiple priorities with a high degree of accuracy, and excellent analytical, organizational, and problem-solving skills.

The successful candidate for Coordinator, Development will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $69,108.96 to $86,386.20 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace.  If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

Applications for this posting will be accepted until June 29, 2026 12:00PM EST.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.