Job Description

Coordinator, Commercial Project Management & Construction

B5 | Vancouver, BC

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The Opportunity

The Project Coordinator reports directly to the Vice President, Project Management & Construction, with duties also aligned to the Director, Project Management & Construction. The role is responsible for administrative functions supporting capital and construction projects undertaken by the Project Management & Construction team across the portfolio.

Hybrid: 4 days in office per week.

What You Will Do

• Provide support to the Project Management & Construction team for all aspects of day-to-day activities across assigned projects and asset classes.
• Assist in the preparation and distribution of reports and correspondence to clients, tenants, and contractors.
• Liaise with contractors, consultants, and accounting regarding invoicing and related matters.
• Process invoices, including matching to purchase orders and contracts, coding to budgets, ensuring appropriate backup, and verifying cost control forms.
• Coordinate the preparation of contracts, receipt of tenders, and tender analysis.
• Coordinate annual capital programs and organize monthly capital review meetings.
• Coordinate preparation of project close-out documentation and maintain project files.
• Maintain and update the Capital Projects Filing System and Capital Tracker Database.
• Perform additional duties as assigned by the Vice President and/or Director, Project Management & Construction.
• Collaborate closely with Property Management and Technical Services teams on capital projects.
• Oversee and maintain documentation within the Construction Management Portal.
• Provide ongoing support and training to Property Managers on the project management and tendering system (Yardi CM).
• Provide ongoing support and training to Property Management teams on the Capital Tracker Database and cost control policies.
• Process project payments as required.
• Support annual capital project financial reporting and tracking for BC commercial buildings.
• Prepare monthly project reports, including cost reporting.
• Recommend continuous improvements to policies and procedures.
• Support BGO’s culture of environmental sustainability and corporate social responsibility.
• Perform other duties as required.

Qualifications

Education & Experience

• Post-secondary education in Construction Management, Engineering, Architecture, Business, or a related field.
• 2–5 years of experience in project coordination, construction administration, or property management support.
• Experience working within commercial real estate or property management environments is strongly preferred.

Technical Skills

• Strong understanding of construction project lifecycles, including tendering, contracts, invoicing, and close-out processes.
• Experience with project tracking systems (e.g., Yardi CM or similar) and financial tracking tools.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); advanced Excel skills are an asset.
• Ability to manage documentation systems and maintain data accuracy across multiple platforms.

Financial & Analytical Skills

• Experience with invoice processing, budget tracking, and cost control.
• Strong attention to detail in verifying financial documentation and supporting reporting.
• Ability to interpret project financials and support monthly and annual reporting cycles.

Project & Coordination Skills

• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Experience coordinating stakeholders including contractors, consultants, and internal teams.
• Ability to support tendering processes and contract administration.

Communication & Interpersonal Skills

• Clear and professional written and verbal communication skills.
• Ability to build effective working relationships across Property Management, Technical Services, and external vendors.
• Comfortable providing training and ongoing support to internal stakeholders.

Behavioral Competencies

• Highly detail-oriented with strong follow-through.
• Proactive and solutions-focused; identifies process improvement opportunities.
• Adaptable and able to manage shifting priorities in a fast-paced environment.
• Strong sense of accountability and ownership.

• Police Clearance – A criminal verification check is required for employment

The Expected Base Pay Range: $65,000 - $75,000 per year. The Base Pay range is for the primary location for which the job is posted. BGO values the contribution of our employees and our compensation structure may vary based on the geographical location of successful candidates, as well as their experience, skills or qualifications. In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.

BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com