This role is responsible for coordinating planning and reporting activities, maintaining department schedules and calendars, preparing and distributing recurring reports, tracking deliverables, and supporting the execution of budgeting and forecasting processes.
The Coordinator assists with organizing information, maintaining documentation, monitoring deadlines, and facilitating communication related to departmental activities. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.
Maintains recurring financial, operational, and management reports by updating templates, compiling information, and distributing reports to stakeholders.
Assists with forecast and budget administration by collecting submissions, updating planning files and systems, and tracking completion of required deliverables.
Maintains planning calendars, schedules, distribution lists, and supporting documentation for forecasting, budgeting, month-end, and other departmental activities.
Coordinates meetings, prepares materials, and distributes agendas, reports, presentations, and follow-up communications.
Tracks deadlines and deliverables, follows up with departments as needed, and escalates overdue items to management.
Maintains department records, files, process documentation, and reporting archives.
Assists with special projects and other administrative or operational activities as assigned.
Performs other duties as assigned.
To fulfill this role successfully, you must possess the following minimum qualifications and experience:
Strong organizational skills and attention to detail
Effective written and verbal communication skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong customer service and interpersonal skills
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to maintain accurate records, reports, and documentation
Ability to work independently on routine tasks and collaboratively as part of a team
Strong follow-up skills with the ability to track assignments and deliverables through completion
Experience supporting financial operations, accounting, or business management functions
Hilton Grand Vacations is a global leader in vacation ownership, developing, marketing and operating a portfolio of high-quality, shared-ownership properties in highly desired vacation destinations. Our company also manages and operates innovative club membership programs providing exclusive exchange, leisure travel, and reservation services for our Members. At Hilton Grand Vacations, our culture of hospitality extends to our more than 10,000 Team Members who collectively play an important role in delivering exceptional service, quality accommodations, and memorable travel experiences. That’s why we’ve created a workplace that supports growth, opportunity, work-life balance, and respect throughout our Club affiliated properties, sales centers, and corporate offices around the globe.
