Staples is business to business. You’re what binds us together.
As a Bid Coordinator, you will play a critical role in supporting a high-volume, fast-paced bid environment. You will ensure opportunities are tracked, documented, and submitted accurately and on time, helping the team win business while maintaining compliance and operational excellence. This is an opportunity to work cross-functionally, build expertise in sales operations, and directly contribute to business growth.
What you’ll be doing:
Monitor incoming bid opportunities from GovSpend and other data sources
Upload and maintain opportunities and pricing requests in Salesforce and bid tracking systems
Ensure all required fields are complete and accurate
Maintain up-to-date status tracking across the full bid lifecycle
Small bid support including pricing, narratives, and submission
Source and compile required documentation such as certifications, insurance, and compliance materials
Pull standard proposal content from Loopio
Assemble submission packages and manage uploads to procurement portals
Track deadlines and proactively send reminders to stakeholders
Identify risks, missing information, or delays and escalate appropriately
What you bring to the table:
Strong attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Experience working with CRM and document management tools
Comfort working with data and maintaining accuracy
Ability to follow structured processes while identifying improvements
Strong written and verbal communication skills
Proactive mindset with strong follow-through
Ability to work independently while supporting a broader team
Problem-solving mindset with ability to flag risks early
Adaptability in a high-volume, dynamic environment
Strong MS Excel experience
What’s needed- Basic Qualifications
1+ of administrative, sales support, or bid/proposal experience
Experience with CRM systems, AI tools, and document management tools
What’s needed- Preferred Qualifications:
Experience supporting public sector bids or procurement processes
We Offer:
Inclusive culture with associate-led Business Resource Groups
112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)
Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.
For nearly 40 years, Staples has been a trusted leader in delivering end-to-end workplace solutions for consumers and businesses of all sizes across a broad range of industries. The company provides a comprehensive portfolio of products, strategic solutions, and services including print and marketing, shipping, technology, and travel. Its specialized assortment includes high-quality office supplies, janitorial products, technology, furniture, and breakroom essentials, all supported by best-in-class supply chain capabilities and a dedicated team of experts committed to making the workday easier. Headquartered near Boston, Massachusetts, Staples operates throughout North America via direct B2B sales, e-commerce, and more than 900 retail stores. To learn more, visit your local U.S. Staples store, download the Staples app, explore Staples.com or StaplesBusiness.com, or follow @Staples on social media.
