Job Description

Unit Administrative Coordinator, Clinical Access

Full Time, 80 Hours per pay period, Day Shift

Peninsula Overview:

Peninsula Behavioral Health, a division of Parkwest Medical Center and part of Covenant Health, is a leading provider of mental health services in East Tennessee. With decades of experience, Peninsula offers compassionate, evidence-based care for children, adolescents, and adults through inpatient and outpatient programs across multiple counties. From psychiatric treatment and therapy to specialized senior care, Peninsula is committed to helping individuals overcome mental health challenges and live healthy, productive lives.

To learn more about Peninsula Behavioral Health and our units, visit Peninsula Behavioral Health Opportunities.

The Unit Administrative Coordinator is responsible for coordination of employee human resource issues, the payroll/scheduling system, unit/department budgetary preparations with ongoing financial analysis of operations, and performance metric reporting, as outlined below. The position supports the business aspect of the triad leadership model. Assigned to the key functions or service lines of a director in patient care and/or clinical support services.

Responsibilities

Human Resources Duties

• Processes PARs (including generation and electronic storage of Hiring, Reclassification, and Termination PARs, and Auths to Hire).
• Maintains an up-to-date, comprehensive employee database to include: employee compensation and status, total budgeted positions vs. filled positions, and total vacancies and vacancy rates and/or maintain a working human resource file for each employee within each designated area, in compliance with all federal, state, local, and the Joint Commission standards.
• Coordinates payroll processing using the KRONOS system.
• Generates and analyzes reports in both KRONOS Timekeeper and Scheduler identifying variances or trends that must be brought to the attention of the manager or director for intervention and resolution.

Finance Duties

• Collaborates with the leadership team in the development of the annual capital budget.
• Processes capital and minor equipment requests for designated areas. Maintains a database of all approved capital expenditures year-to-date.
• Assists in development of annual operating budgets.
• Performs ongoing financial analysis of monthly operating budgets.
• Develops staffing matrixes.
• Assists with delayed claims and late charges as assigned.

Project Management

• Plans and executes events/meetings as needed.
• Supports, facilitates, or leads quality/financial initiative projects as assigned by management.
• Conducts research to identify “best practices” on given topics to support initiatives.
• Prepares executive summaries or presentations for review and/or education.
• Serves as a facilitator/recorder to designated quality teams and/or administrative meetings.
• Designs and implements educational plans as assigned.

Miscellaneous

• Assist in annual strategic planning and goal setting for designated areas and the organization.
• Maintains scorecards for corresponding director and designated areas.
• Facilitates administration/employee communication, interactions, and follow-up, as well as, serving as a liaison between other Coordinators, Managers, et al responsible for coordinated patient care movement along the continuum of care.
• Orders supplies and forms as needed.
• Demonstrates proficiency in the application and operation of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), KRONOS, EPSI, VISIO, FRX, SharePoint, StarClin, Delayed Claims Database, Report2Web, and PRCEasyView.
• Serves as a technical resource at appropriate times.
• Other projects as assigned by corresponding Director or manager.

Qualifications

Minimum Education

Bachelor degree required.

Minimum Experience

Entry-level.

Licensure Requirement

None