Job Description

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs
• Paid Time Off Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary

JOB TITLE:

Financial Aid Programs Coordinator

JOB PURPOSE:

Coordinates the administration and processing of federal, state, and institutional financial aid programs to ensure accurate awarding, eligibility review, and compliance with applicable regulations and institutional policies. Manages assigned program workflows, resolves student file issues, processes reports and certifications, and supports scholarship and aid fund utilization. Collaborates with campus partners and external agencies or donors to facilitate the timely and accurate delivery of financial aid services while maintaining a high level of attention to detail, confidentiality, and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, administer and process assigned financial aid programs, including awarding, eligibility determination, and maintenance of program records; ensure timely and accurate execution of program requirements across multiple funding sources; maintain consistent application of established policies and procedures; recommend program/system enhancements or modifications; prepare forms, reports, or other program/system documents.
• Review program-specific reports; evaluate documentation; communicate with students and resolve issues in compliance with federal and institutional guidelines; ensure accurate updates in student information systems; make recommendations related to state and other scholarship budget projections and assist in budget preparation.
• Counsel students, parents and/or system users on designated policies, procedures, and processes; perform and supervise forms processing for applicable program/system; maintain records, statistics and/or user documentation or manuals for student information systems.
• Prepare written communications, including reports which may be necessary to communicate program/system information, procedures, or changes. Stay abreast of all legislation, regulation and other policy changes related to designated programs.
• Perform research and analysis to resolve problems and/or issues and recommend solutions to supervisor, or solve problematic issues and keep supervisor advised, as directed.
• May implement, administer, and maintain requirements for the UW Scholarship System; manage assessment and cycling of system; test system updates for compliance; review data processes for accuracy

SUPPLEMENTAL FUNCTIONS:

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activities.
• Represent Student Financial Services and assist in the development of new staff training.

COMPETENCIES:

• Attention to Detail
• Technical/Professional Knowledge
• Individual Leadership
• Influence
• Developing Organizational Talent
• Analysis/Problem Identification

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree

Experience: 2 years work-related experience

Experience may substitute for a bachelor's degree on a year-for-year basis, with six (6) years of professional office experience qualifying in lieu of a degree.

Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP

DESIRED QUALIFICATIONS:

• Direct experience or established knowledge of higher education with regard to Financial Aid related topics/areas.
• Proven written, verbal, and interpersonal communication skills.
• Strong attention to detail and capacity to remain organized while managing multiple projects.
• Ability to work with urgency and accuracy to meet regular deadlines
• Proficiency in using Microsoft Suite software, including Word, Excel, and Outlook, TEAMS.
• Strong interpersonal skills, including the ability to work effectively in a team environment with various stakeholders.
• Ability to make decisions and think independently.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/