Job Description

Date Posted: 05/19/2026
Req ID: 48149
Faculty/Division: UofT Scarborough
Department: UTSC:Ofc of the Registrar
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00038143
Existing Vacancy: Yes

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence) Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Convocation & Student Records Coordinator, you will assist with assessing, reviewing and determining student's eligibility to graduate; update and maintain course and program rules, maintain academic records and monitor, review, update and reconcile information pertaining to students final grades and academic status.

Your responsibilities will include:

• Assessing student academic records and determining graduation eligibility
• Reviewing and assessing student records to determine academic standing (using ROSI) and informing students of changes
• Collecting supporting documentation required for records and enrollment processing
• Providing detailed information on processes, policies, and procedures; documenting and updating operational procedures
• Troubleshooting and resolving issues relating to student records, graduation, academic standing, grades, etc.
• Updating and maintaining database records (Degree Explorer, ROSI, eService, eMarks, etc.)
• Analyzing administrative processes and procedures and recommending changes for improvement
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years related work experience in registrarial services within a university environment.
• Related work experience with student information systems (such as ROSI and Degree Explorer (DEX)).
• Demonstrated familiarity with undergraduate academic policies and procedures.
• Excellent computer and data entry skills
• Experience using Microsoft Office Suite (such as Word, Excel, PowerPoint, Teams, etc.) as well as Microsoft SharePoint
• Strong communication and interpersonal skills
• Excellent problem solving and time management skills
• Ability to exercise tact, good judgement, and discretion in handling confidential information.
• Adaptability and flexibility to learn new tools and applications (e.g., new modules in Degree Explorer)
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

To be successful in this role you will be:

• Communicator
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Team player

Notes

• Please note that this is a term opportunity until April 2027.

Closing Date: 06/02/2026, 11:59PM ET
Employee Group: USW
Appointment Type Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: UTSC Human Resources

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.