Job Description

Job Type
Full-time
Description

Responsible for compiling, reviewing, and submitting financial and operational information for MMI on a timely basis to Division Management and Corporate, overseeing the accounting staff and functions for MMI, assisting with negotiating and reviewing customer contracts, working closely with other managers and staff to troubleshoot and resolve various administrative issues, and advising Division Management and Corporate on financial issues, challenges and opportunities for the Division.

Reports directly to the Corporate COO and CFO.

Duties and Responsibilities:

1. Responsible for compiling, reviewing, and submitting financial and operational reporting on a timely basis to Division Manager and Corporate.

2. Participate in and oversee the closing of the various accounting cycles for the Division. Supervise accounting staff and ensure accurate and timely reporting of all accounting functions, including adherence to company accounting policy and US GAAP. Also, conduct periodic personnel reviews of accounting staff.

3. Periodically meet with Division Manager and department managers and/or supervisors to review financial reports, including ascertaining and documenting variances from budgeted or normal operating figures, and ensure revenues and costs are properly recorded.

4. Prepare, review, and/or approve various check requests, wire/ACH requests, vouchers, and invoices.

5. Ensure accurate and timely regulatory reporting for the Division, which may include the collection and remittance of sales/excise tax for multiple States, income tax, property tax, or other taxes, preparing information to be filed with the US Census Bureau and environmental agencies, filing business licenses, filing permits, etc.

6. Assist with the preparation, review and negotiation of customer, vendor, and subcontractor contracts under the guidance of Division Management and Corporate.

7. Assist with obtaining and canceling bonds for various construction contracts, sometimes on an urgent basis.

8. Assist with group medical and commercial insurance renewals, RFP’s and claim reviews and resolutions/settlements for the Division.

9. Manage the resolution of customer billing disputes. All large contract price amendments and bad debt write-offs should be approved by Division Management and Corporate, and all lawsuits for collection should be discussed with and approved by Corporate Legal.

10. Ensure the proper recording and allocation of costs and billings for all construction jobs, and follow up with project leads to obtain information on the status and other specifics regarding open jobs.

11. Assist Corporate HR with various employee related tasks, including hiring, disciplinary actions, wage and performance reviews, enforcing Company policies, etc.

12. Perform and/or have performed under your direction and review the following specific tasks:

• a. Prepare various general ledger account reconciliations monthly, in particular the WIP report.
• b. Analyze financial reports and supporting schedules for errors and unusual variances, follow up on determining the explanations, and follow up on any corrective actions.
• c. Prepare and post monthly journal entries.
• d. Generate financial reports using an integrated system.
• e. Research and resolve outstanding checks.
• f. Answer accounting and financial questions posed by Division Management and Corporate by researching and interpreting data.
• g. Oversee and participate in the preparation of the Divisional annual budgets.
• h. Assist in the compilation of information and documentation relating to the year-end and internal financial audits and insurance audits.
• i. Perform or oversee the payroll monthly journal entries.
• j. Review debit and credit memos that affect customer accounts.
• k. Prepare periodic analysis of allowance for doubtful accounts for the division and oversee Accounts Receivable collections for the Division.
• l. Oversee Davis-Bacon certified payroll.
• m. Oversee 401(k) compliance and reporting.
• n. Assist in the resolution of computer system and software issues with Divisional personnel, Corporate information technology personnel, and vendors.

13. Perform various functions related to Divisional banking and monitor the cash balance to ensure that there is adequate cash available to cover expenditures.

14. Oversee the apprenticeship program.

15. Oversee the OCIP and CCIP programs for the Division.

16. Plan, perform, and direct the preparation of the annual Divisional budget.

17. Perform other related Divisional/Corporate accounting duties as requested.

18. Must interact with others in a professional and ethical manner.

19. Must follow department and Company policies and procedures.

20. Must keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company. Submits all time-off requests to the COO and CFO and notifies the Division Manager and the Accounting Staff.

Requirements

Qualifications (knowledge skills, abilities, professional certifications, education, experience, travel requirements)

• Must have a bachelor's degree in Business, concentration in Accounting or Finance preferred.
• Possess a minimum of 8 years work experience in accounting (both public accounting and private enterprise preferred). Work experience in construction accounting strongly preferred.
• Must have supervisory experience.
• Must be highly skilled in dealing with financial and numeric data.
• Must be highly skilled in the use of Microsoft Excel and highly familiar with the other Windows Suite programs (i.e. Outlook, Word, etc.).
• Experience with construction and related accounting programs (e.g. Sage, eSub, etc.) highly preferred.
• Must have excellent verbal and communication skills.
• Must have excellent work ethic, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
• Willing to take on new duties as assigned.
• Less than 5% travel requirement

Physical Demands/Requirements

Constantly (over 2/3):

• Operates computer and other office productivity machinery such as calculator, copy machine and printer
• Remain in a stationary position for 50% or more of the time
• Review documents, organizes data and detects accuracy of information

Frequently (1/3-2/3):

• Moves throughout office accessing files, office machinery, etc.
• Communicates with customers and co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail

Occasionally (under 1/3):

• Moves materials or documents up to 25 lbs

EOE STATEMENT

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability status, protected veteran status or any other characteristic protected by applicable federal, state or local law.

Co ID: MMI

Job ID: MMIB 040126 122 1

JD: MMI 122 032726A