Job Description

The Controller is responsible for overseeing the day-to-day accounting operations of the organization and supervising finance staff. This position serves as the operational lead of the accounting function, ensuring accurate financial reporting, effective internal controls, and efficient financial processes.

Working closely with the Chief Financial Officer, the Controller manages accounting operations, supports compliance with government funding requirements, and helps maintain the organization’s financial integrity.

Essential Duties and Responsibilities

Accounting Operations

• Oversee all accounting functions including general ledger, accounts payable and accounts receivable
• Ensure accurate and timely processing of financial transactions across all funding sources and operational systems.
• Review and approve journal entries, account reconciliations, and supporting documentation
• Maintain complete and accurate financial records in accordance with nonprofit accounting standards
• Partners with billing and program teams to monitor revenue cycle performance and reconcile financial data to service activity and receivables.
• Coordinates with the Grants and Development Coordinator to ensure alignment between grant budgets, expenditures, and financial reporting.

Month-End Close & Financial Reporting

• Lead and coordinate the monthly, quarterly, and year-end close process
• Prepare and review financial statements and supporting schedules
• Ensure timely and accurate financial reporting

Assists the CFO and department leaders with budget monitoring, variance analysis, forecasting, and financial trend identification. Internal Controls and Financial Oversight

• Supports the implementation and ongoing monitoring of internal control procedures established by organizational leadership and the CFO.
• Assists in evaluating financial risks and recommending process improvements to strengthen operational efficiency and compliance.
• Ensures compliance with nonprofit accounting standards, agency policies, and applicable regulatory requirements.

Supervision and Department Leadership

• Provide direct supervision of finance staff, including Accounts Payable and Accounts Receivable functions
• Review staff work for accuracy and completeness
• Provide guidance, training, and support to finance staff
• Supports optimization and integration of financial systems and operational platforms to improve reporting accuracy and efficiency.

Audit and Compliance

• Coordinate preparation for the annual financial statement audit
• Oversees preparation of audit schedules, supporting documentation, and financial reporting requests. Ensure adherence to internal controls, financial policies, and regulatory requirements
• Assists with implementation of corrective actions or recommendations resulting from audits or financial reviews.

General Responsibilities

• Serves on agency committees as requested.
• Carries out additional duties essential to the above-stated responsibilities as assigned.
• Is mindful of and integrates Trauma-Informed Care and its five principles in all duties and interactions with fellow staff, residents, and external partners.
• Maintains compliance with all required rules and regulations including Federal Confidentiality (42 CFR, Part 2), HIPAA, Medicaid and/or HUD, and any others.
• Regular attendance at work location.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Other duties may be assigned.

Defined Key Result Areas

1. Oversee daily accounting operations to ensure transactions are processed accurately and consistently, and financial records are maintained in accordance with organizational policies and accounting standards.
2. Ensures the monthly and year-end close processes are completed accurately and within established timeframes, with all balance sheet accounts reconciled and financial reports prepared in a timely manner.
3. Provides effective supervision and coordination of finance staff to ensure work is completed on schedule, reviewed for accuracy, and aligned with departmental priorities.

Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required
• Minimum of three (3) years of accounting experience, preferably within a nonprofit or government-funded environment
• Minimum of one (1) year of experience supervising or leading accounting staff
• Strong experience with financial reporting and general ledger accounting
• In Addition to the qualifications above, a valid NYS Driver’s license is required