Job Description

Job Summary: Responsible for directing, coordinating, maintaining, and controlling the finance system of PSF. Monitors Finance Department policies and procedures and recommends improvements, advises executive leadership on the financial position of PSF, participates in strategic planning, and serves as a resource in all aspects of Finance. Oversees budgeting, general ledger, accounts payable and receivable, payroll, fixed asset management, and assists with grants management as needed. Ensures that Finance activities are in accordance with established legal, regulatory, and PSF procedures.

Essential Duties

• Assists in developing short term and long-term goals and objectives for the finance activities.
• Ensures that plans, goals, and policies are consistent with established PSF-wide goals.
• Ensures that policies are in accordance with evolving regulations, legal requirements, and industry trends. Continually evaluates established policies and procedures, and updates or modifies them as necessary. Documents and creates flowcharts to organize financial processes.
• Supervises the development and implementation of financial information and control systems, including general ledger, budgeting, cost allocation, and other subsystems.
• Provides assistance with grants management as needed.
• Stays informed of trends and changes in the finance field.
• Completes financial analyses of PSF cash flow, investment strategies, banking relationships, debt management, etc. Develops and implements improvements as appropriate.
• Oversees the preparation of daily, monthly, annual, and other periodic financial statements and reports. Ensures that internal and external recording, document submissions, and filings are accurate and timely.
• Coordinates tax reporting requirements. Works with external accountants to file federal, payroll, and/or other required tax filings.
• Oversees the preparation and filing of payroll taxes, and tracks and reports fringe benefit tax data (relocation expense reimbursements, use of PSF vehicles, etc.).
• Prepares and monitors the tribe’s financial budget and business plan of the Finance Department.
• Ensures specialized files and databases of grant record/contracts or information are maintained.
• Coordinates the annual audit. Ensures that finance records and reports are in compliance with GAAP and government regulations. Serves as a liaison between the PSF external auditors and regulatory authorities, cooperating with and assisting as appropriate.
• Oversees the preparation and control of operational budgets and capital budgets.
• Completes reports and analyses of departmental and area operations as requested by management. Conducts cost analysis, ratio and trend analysis, and other comparative examinations as appropriate.
• Ensures effective internal financial controls for PSF, maintaining proper segregation of duties and appropriate levels of confidentiality.
• Collaborates with the IT Department to develop information systems which track specific operational and financial data. Works to implement and update systems including HR/payroll, fixed asset management, expense management, cash management, etc.
• Ensures the timely completion of reports, records, and other documentation. Prepares business plans and reports addressing related issues.
• Represents the PSF to various trade professionals and groups. Performs credit worthiness evaluations on clients/vendors and potential clients/vendors.
• Advises management regarding Finance entries, reports, and comparative analyses.
• Ensures that all employees are well informed of finance policies, procedures, and regulations. Facilitates consistency at all levels of finance operations.
• Attends and participates in meetings and committees as appropriate.
• Performs other duties as assigned

Qualifications

• Bachelor’s Degree in Accounting, Finance or closely related field.
• Five or more years of high-level finance experience and three or more years of supervisory experience.
• Five or more years of experience in managing grants and contracts.
• Must pass a background check for position.

Knowledge, Skills & Abilities

• Knowledgeable of generally accepted accounting primciples, as well as grant/contract administration principles, procedures, and practices.
• Knowledge of tribal, state and federal laws pertaining to sovereignty issues, self-governance, Indian Law, etc.
• Knowledge of applicable federal, state, county and local laws, regulations, and requirements.
• Knowledge of tribal department organization, functions, objectives, policies and procedures.
• Knowledge of federal grant reporting platforms, Grants.gov, PMS, JustGrants, etc.
• Skilled in operating various accounting, word-processing, spreadsheets, and database software programs in a Windows environment.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Good communication skills verbally, in writing and via presentation.
• Ability to exercise independent judgment.
• Ability to plan, organize and prioritize program objectives and responsibilities.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to interpret contracts, rules and policies.
• Ability to interpret applicable federal, state, tribal laws, regulations and requirements.
• Ability to maintain confidentiality.
• Ability to work independently and meet strict time lines.