Job Description

Job Title: Controller

Job Classification: Exempt

Supervisor: Chief Financial Officer

Location: Virginia, MN and Hibbing, MN, Hybrid

Status: Full-Time

Shifts: Monday - Friday

Pay Band/Salary Range: $90,000.00-$138,000.00 (Pay Band 13) BOE

Benefits: Including but not limited to: Medical, Dental, Life, 401k, PTO, MN PFML

About Our Workplace:

Range Mental Health Center is proud to be a Certified Community Behavioral Health Clinic (CCBHC). The goals of the Certified Community Behavioral Health Clinics program in MN are to 1) increase access to community-based mental health and substance use disorder services (particularly to under-served communities), 2) advance integration of behavioral health with physical health care, and 3) improve utilization of evidence-based practices on a more consistent basis.

As part of our commitment to supporting employees in their professional development, we offer 100% employer provided clinical supervision at no cost to staff in therapy positions or any role requiring clinical licensure. This includes weekly supervision in accordance with all licensing board requirements. Our structure also includes weekly multidisciplinary team meetings and monthly staff meetings. This reflects our broader philosophy of integrated treatment coordination and robust clinical support. Join a team where collaboration, professional development, and integrated care are built into the way we work, every single week.

The Controller is responsible for the oversight of all accounting and financial reporting functions of the organization. This role ensures accurate financial statements, strong internal controls, compliance with GAAP and grant requirements, and supports leadership in financial planning and decision-making. The Controller partners closely with Billing, HR, Program Directors, and Executive Leadership to ensure the financial health and accountability of the organization.

Duties/Responsibilities:

• Lead the preparation of monthly, quarterly, and annual financial statements.
• Manage general ledger, journal entries, account reconciliations, and month/year-end close processes.
• Ensure compliance with GAAP, federal/state regulations, and nonprofit accounting standards.
• Oversee chart of accounts structure and accuracy of departmental reporting.
• Monitor and analyze budget-to-actual performance; provide variance reports and recommendations.
• Support forecasting, financial modeling, and long-term financial planning.
• Develop and maintain internal controls to safeguard assets and ensure accurate financial data.
• Coordinate annual financial audits and single audits (if applicable to grant funding).
• Prepare audit schedules and support external auditors with required documentation.
• Monitor compliance with organizational policies, contracts, grants, and regulatory rules.
• Oversee financial reporting for federal, state, county, Medicaid, and private grants/contracts.
• Ensure proper cost allocation, indirect cost rates, grant reimbursement tracking, and documentation.
• Work with program managers to ensure grant budgets and spending are aligned and compliant.
• Monitor cash flow, banking activity, and reserve balances.
• Approve bank reconciliations, manage capital assets, depreciation schedules, and debt obligations.
• Support insurance renewals, risk assessments, and fiscal policies.
• Oversee payroll journal entries and reconciliation to general ledger.
• Ensure accurate and timely AP/AR processing, vendor contracts, and purchasing approvals.
• Implement segregation of duties and approval workflows.
• Provide financial guidance to leadership, department heads, and Board Finance Committee.
• Contribute financial insight to strategic planning, contracts, expansion decisions, and cost-saving opportunities.

Required Skills/Abilities:

• Experience in healthcare, behavioral health, nonprofit, or governmental grant environments.
• Knowledge of Medicaid, Medicare, insurance billing reconciliation, and cost allocation plans.
• Experience with multi-department organizations and restricted funding.
• High attention to accuracy and detail.
• Ability to interpret financial data and communicate clearly to non-financial staff.
• Strong ethics, confidentiality, and commitment to accountability.
• Problem-solving, process improvement, and internal control mindset.
• Regular and reliable attendance is a requirement to this position

Education and Experience:

• Bachelor’s degree in accounting.
• 5+ years of progressive accounting experience, including supervisory responsibility.
• Strong knowledge of GAAP and nonprofit accounting.
• Experience with audits, financial reporting, and budgeting.
• Proficiency in accounting software and advanced Excel skills.

Preferred:

• Experience in healthcare, behavioral health, nonprofit, or governmental grant environments.
• Knowledge of Medicaid, Medicare, insurance billing reconciliation, and cost allocation plans.
• Experience with multi-department organizations and restricted funding.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Adequate level of vision to use computer terminal.
• Sufficient hearing to accurately record information received verbally.
• Must be 18 years of age.
• Must be able to maintain a Minnesota driver's license and auto insurance

EOE/AA