Job Description

Agency: Board of Elections
Closing Date/Time: June 10th, 2026 at 11:59 p.m.
Anticipated Starting Salary: $80.00-$90.00 per hour

County: Sangamon
Number of Vacancies: 1
FLSA Status: Hourly Non-exempt

The Illinois State Board of Elections (SBE) seeks an experienced Project Manager to serve as the agency’s lead coordinator in the implementation of the Statewide Voter Registration System modernization project.

In this contractual role, the Project Manager is responsible for the general oversight of the multi-year project and taking a lead role in coordinating between the vendor’s project management team, the SBE’s subject matter experts (SMEs), and external stakeholders to ensure project deliverables meet expectations and contractual requirements. This would include but is not limited to: overseeing vendor performance in relation to expectations and contractual requirements, coordinating internal communication and responses, collaborating and communicating with external stakeholders (primarily the 108 election authorities across the state), and ensuring alignment with project governance, requirements, and operational objectives.

The Project Manager will work closely with SBE managerial staff, and under the direction of the Assistant Executive Director.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Work Hours: 8:00-4:30pm Monday-Friday (flexible)
Work Location: 2329 S. MacArthur Blvd, Springfield IL 62704
Agency Contact: dmartinez@elections.il.gov
Posting Group: Leadership and Management

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application.

Scope of Services

The Project Manager will support SBE leadership by managing and coordinating internal agency responsibilities across the full project lifecycle, including:

• Project governance and oversight
• Stakeholder coordination and communication
• Requirements validation and business process input
• Deliverable review and approval (in coordination with SBE SMEs)
• Change management and prioritization
• Coordination of User acceptance testing
• Oversight of training schedules and readiness of operational transition

Key Responsibilities 1

Planning & Governance

• Serve as the SBE Project Manager and primary internal lead, representing the agency in all project governance activities, planning sessions and decision-making forums.
• Interface with the vendor’s Project Manager on project decisions, coordination, and issue resolution.
• Support project governance by participating in governance meetings, providing agency input, and escalating risks or issues as needed.
• Review project status reports and monitor progress against schedules, milestones, and contractual obligations.
• Ensure vendor compliance with contract requirements, service levels, and approved project plans.
• Coordinate stakeholder engagement, including SBE leadership, SMEs, and external partners, to support alignment on project goals and priorities.
• Facilitate internal communication across agency leadership (Executive Staff and/or the Board), technical staff, and project stakeholders.

Key Responsibilities 2

Execution & Delivery

• Coordinate SBE staff participation in project activities, including workshops, interviews, and planning sessions.
• Coordinate stakeholder engagement and communication to refine functional and technical requirements.
• Schedule and facilitate participation of agency subject matter experts in requirements workshops.
• Review, coordinate, and provide feedback on vendor deliverables to ensure alignment with agency expectations prior to formal acceptance.
• Ensure adherence to change management processes and support prioritization of changes in accordance with the approved project framework.
• Coordinate and oversee agency participation in testing activities, including user acceptance testing (UAT).
• Establish and validate acceptance criteria, review testing results, and confirm system functionality meets project requirements and operational expectations.

Key Responsibilities 3

Implementation & Operations

• Coordinate agency readiness for system implementation, including training, transition planning, and go-live preparation.
• Support training efforts by coordinating participation in train-the-trainer and end-user sessions.
• Participate in go-live readiness assessments and deployment decision-making processes.
• Monitor vendor performance and system support during post-deployment and hypercare periods.
• Review operational performance and service level reports to ensure ongoing compliance with expectations.
• Coordinate internal feedback on system performance and support continuous operational improvements.

Minimum Qualifications 1

Educational degree (undergraduate or postgraduate) or professional background (min. 10 years) in Public Administration, Business Administration, Information Technology, or a related field.

Minimum Qualifications 2

Minimum 7 years of experience in project management, program management, or government operations oversight.

Minimum Qualifications 3

Demonstrated experience coordinating a large scaled multi-stakeholder project involving technology implementations.

Minimum Qualifications 4

Strong experience in stakeholder coordination, project oversight, and vendor management.

Minimum Qualifications 5

Excellent communication, facilitation, and organizational skills.

Preferred Qualifications 1

Government (state, federal, or local) and/or election administration experience.

This is a contractual position. Contractors​ do not accrue any benefits offered to State employees (paid sick, vacation, or personal time, or accrue any State-paid retirement contributions or service credits, or healthcare insurance, life insurance, or other benefits). The SBE will provide paid time off (PTO) for up to 2 weeks (10 days or 75 hours) annually, on an accrual basis. Contractor will accrue 1.56 hours of PTO for each 37.5 hours worked.

The State Board of Elections welcomes all and promotes workplace diversity. It is our individual traits, character, and experiences that make each of us special and unique. It is only when we bring that individualism together and work as a diverse team that we thrive. There is no place for discrimination based on race, religion, culture, sexual identity or orientation, age, or disability at the State Board of Elections.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.