Job Description

Power Your Future with Qualus in our PMO group as a Contracts Coordinator. The Contracts Coordinator supports the execution of project specific contracts for external consultant led engineering design work across substations, switching stations, and transmission line projects. This role ensures that utility's engineering consultants are effectively sourced, contracted, managed, and evaluated throughout the project lifecycle. The contractor will work closely with Design Managers, project teams, and prequalified engineering firms to drive consistency, compliance, and performance in all engineering contract activities.

Responsibilities

Consultant Forecasting & Strategy

• Partner with Design Managers to forecast engineering consultant needs for upcoming projects.
• Recommend assignment strategies or competitive bid approaches using a pool of prequalified Engineering Consultants.
• Support planning efforts to ensure adequate consultant capacity and alignment with project schedules.

Bid & Procurement Management

• Coordinate scope development with internal design groups to ensure clarity and alignment.
• Prepare and execute Requests for Proposals (RFPs) for engineering design services.
• Organize and facilitate Pre Bid and Scoping Meetings as required.
• Manage the Request for Information (RFI) process during bidding.
• Coordinate technical evaluations of consultant proposals.
• Conduct commercial reviews and ensure compliance with procurement requirements and established Letter of Agreements.
• Secure all necessary internal approvals for contract awards.
• Issue Notices to Proceed (NTPs) for all awarded engineering contracts.

Contract Administration

• Manage and process change orders for engineering contracts, ensuring proper documentation and justification.
• Maintain accurate contract records, cost tracking, and change order logs.
• Monitor contract performance metrics and ensure adherence to contractual obligations.Consultant Performance Management
• Track and communicate consultant performance throughout the project lifecycle.
• Facilitate feedback loops between internal design teams and external consultants.
• Maintain and update Consultant Scorecards.
• Identify and document issues or non compliance, and support corrective action processes.
• Hold consultants accountable for performance expectations and contract requirements.Reporting & Cost Tracking
• Maintain consultant related reporting, including cost tracking, change order summaries, and performance metrics.
• Provide cost projections and support project teams with financial visibility.
• Use data and performance measurements to monitor progress and drive continuous improvement in consultant management practices.

Qualifications

• Experience in contracts coordination or management in the utility, shipping, governement or industrial industries.
• Scrupulous attention to detail and impeccable organizational skills
• Experience in managing multiple projects and deadlines
• Bachelors Degree is preferred but not required.

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,800 professionals, with offices throughout the U.S. and Canada.

EEO

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.