Job Description

Our team, made up of Project, Program, and Portfolio Managers, along with Contracts Specialists, works collaboratively to deliver engaging initiatives that meet the needs of our clients and stakeholders, while staying aligned with organizational goals. From concept to execution, we ensure projects and programs are strategically planned and efficiently delivered.

Reporting to the Contracts Manager, the Contracts Coordinator provides essential administrative and documentation support to the Contracts team. This role ensures the integrity and efficiency of contract management processes by preparing, reviewing, and organizing contract documentation, maintaining accurate records, and facilitating invoice and payment workflows. As a key point of contact for contract-related inquiries, the Contract Coordinator also contributes to the continuous improvement of contract management practices.

If you're detail-oriented, organized, and passionate about supporting efficient contract operations—we’d love to hear from you!

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive. We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce. If you require accommodations during the recruitment process, please let us know—we're happy to help.

• Provide administrative and documentation support to the Contracts team
• Prepare, review, and organize contract documentation
• Maintain accurate records and version control of contract files
• Ensure the integrity and efficiency of contract management processes
• Facilitate the flow of documentation to support invoice receipting and payment processing
• Act as a key point of contact for contract-related inquiries
• Contribute to the continuous improvement of contract management practices

Education & Experience

• • Diploma or degree in Business Administration or a related discipline.
  • 2–5+ years of relevant experience in contracts coordination, project administration, or a similar role.
  • PMP, CAPM, Contract Management certification, or similar professional qualifications are preferred.
  • Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast‑paced project environment.
  • Excellent communication skills and the ability to collaborate with cross‑functional teams.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.