Job Description
Expertise and Functions
- Demonstrate effective oral and written communication skills with internal and external stakeholders
- Effectively work with a team and/or independently on daily activities regardless of geographical locations
- Track daily tasks in multiple reporting platforms
- Display superior organizational skills
- Assist with updates of weekly activity slides pertaining to contracting and purchasing
- Sustain record keeping and filing pertaining to contracting and purchasing
- Prioritize workload, multitask, and track to deadlines
- Demonstrate critical thinking and analytical skills
- Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
- Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
- Assist in creation and updates of policies pertaining to contracting
- Provide training on clerking topics as needed
- Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
- Complete customer and supplier documentation and certification
- Perform reviews and create flow-down clauses from the customer terms and conditions
- Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
- Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
- Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
- Submit quotes/proposals to customers
- Conduct contract review and follow policies for approval
- Draft and send contract award announcements to internal stakeholders
- Track and monitor contract closeout procedures
- Audit and update contracting data entries
- Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
- Other duties as assigned
Requirements
Qualifications
Education/Training (both required and desired):
- High School diploma required
- Associate’s degree in Business, Communications, or other relevant focus area preferred
Experience:
- 0+ years of experience required
- 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
- Attention to detail is a must
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
- Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required
- Proficiency in follow-through with directions from leadership
- Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
- Ability and willingness to learn new skills and tasks
Security:
- Must be a US citizen
- Ability to obtain a security clearance may be required
Physical Requirements:
- Able to occasionally reach with hands and arms
- Prolonged periods of computer screen use, while sitting or standing at a desk
- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
- Able to safely lift and carry up to 20 pounds at a time
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Salary:
The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
