Job Description

Posting number: 202600022

Department: Natural Resources

Division: Fisheries

Job classification: Fisheries(Contracts and Business Operations Branch Manager)

Posting type: Open

Categories: Natural Resources

Summary

POSITION SUMMARY:

Position is within the Yurok Tribe’s Natural Resources Division, Fisheries Department, Design and Technical Services Program (TSP) under the direct supervision of Senior Civil Engineer/Program Manager. This is a supervisory position that manages all contracts and business operations for the Yurok Tribe’s Fisheries Department - TSP. This position overseas business operations for large-scale restoration projects across Northern California including projects located on the Trinity River, Sacramento River, Coastal Rivers, Mid-Klamath, and upper Klamath River, and the Klamath Dam Removal Project. Categories of responsibilities include but limited to contract development, contract management, project coordination, office manager duties, financial and budget tracking, asset management, human resources coordination, and broad range of administrative functions. This is a 2-year term position with opportunity for extension based on availability of funding.

Examples of duties

DUTIES AND RESPONSIBILITIES:

1. Plans, organizes, manages, coordinates, and directs the work of the Contracts and Business Operations Branch of the Design and Technical Services Program (TSP); assures compliance with the Yurok Tribe Policies and Procedures, as well as all Federal/State contracting rules and regulations. Experience with Federal Acquisition Regulations (FAR) is preferred.
2. Develop and maintain strong coordination relationship with the Yurok Tribe headquarters and various departments including Fiscal/Finance, Human Resources, Office of Tribal Attorney (OTA) and other departments.
3. Overseas the development and management of all Federal, State, and Private financial contracts and agreements for restoration and technical services projects throughout Northern California in the range of 20-30 million in financial obligations.
4. Manages and coordinates all aspects of Business Operations for the TSP including but not limited to contact invoicing, asset tracking, procurement coordination, financial tracking, marketing, travel coordination, hiring of new staff, coordination with Human Resources Department, office management, and general administration management.
5. Supervise and manages a team of professional office staff ranging in duties and specialists in clerical, contracting, administration, procurement, invoicing, marketing, asset tracking, financial tracking, human resource coordination, travel coordination, and other administration tasks. Provide daily workload management and responsible for training staff.
6. Develop reporting and other documentation to track contracts and all aspects of business operations.
7. Assist with the development of reports and memos present for approval to the Yurok Tribe Council, internal departments, executive office, and other leadership.
8. Serves as Office Manager for the Fisheries Arcata Office and coordinates and manages all aspects of business operations including lease, utilities, maintenance, office supplies, etc.
9. Overseas the coordination and tracking of all physical assets of the Fisheries - TSP including but not limited to field equipment, survey equipment, associated hardware/software, vehicles, ATV's, buildings, drones, computers, cell phones, other digital equipment, furniture, and other purchased items.
10. Responsible for coordinating the development of marketing and communication plans for client relations and business development.
11. Coordinates and manages all travel requests, reconciliations, credit cards, and other financial aspects of field operations travel details for the TSP.
12. Maintains complete and accurate administrative records for all contracts and business operations.
13. Work in a multi-disciplinary team of technical professionals and help manage the business operations of all planning, design, and implementation projects.
14. Participate in weekly coordination meetings with the Design and Technical Services Program management staff to help set priorities and help coordinate project workload.
15. Performs other related duties as assigned.

Qualifications

EDUCATION/EXPERIENCE:

1. G12: Bachelor of Science with five years of job specified experience.
2. G13: Bachelor of Science with six years of job specified experience.
3. Employee must be willing to acquire any special certifications or attend any training that is determined to be relevant or becomes required of the position in the future.
4. Candidates with equivalent combinations of education, training and experience will be considered.

MINIMUM QUALIFICATIONS:

1. Degree in contract administration, business management, or related field study or specializing in one of the following category types: administration, business, project management, finance, communication, contracts, or acquisition. Master's degree in relevant field preferred.
2. Advanced experience in business operations, administration, and office management.
3. Advanced experience working in contract management and/or procurement.
4. Advanced experience working in financial management and/or accounting.
5. General experience in marketing and communication.
6. General experience with Federal Acquisition Regulations (FAR) contracting.
7. General experience in asset management and asset tracking.
8. Ability to establish and maintain cooperative working relationships with co-workers and the community under possible adverse or volatile situations.
9. Ability to arrive at work punctually and work enthusiastically and consistently throughout the day both alone and when supervising crews and working with other crews.
10. Ability to read and understand technical documents, topographic and road maps, and ability to understand and follow written and verbal instructions.
11. Must have advanced first aid/CPR certification.
12. Recognition that in order to serve Yurok People one must know as much as possible about Yurok history, culture and values.

SUPERVISORY RESPONSIBILITIES:

Performs the full range of supervisory duties and responsibilities. Plans work of subordinates based on priorities, nature of assignment. Develops work performance plans and evaluates the performance of subordinates. Provides advice, instruction, and guidance to subordinates on work and administrative matters. Effects disciplinary actions and determines developmental training needs of employees. Supervises subordinate employees including assigning and reviewing work, evaluation performance, training, taking necessary disciplinary action and making hiring and termination decisions. Use and promote a team approach to management and ensure accountability throughout the workplace.

Supplemental information

CONDITIONS OF EMPLOYMENT:

1. All applicants are subject to the Tribe’s Drug and Alcohol Policy including pre-employment screening.
2. All applicants will acknowledge and follow all Yurok Tribe personnel and other policies and procedures.
3. The Yurok Tribe is an equal opportunity employer who exercises Indian preference; Indian Reorganization Act of 1934 (Title 25, USC, Section 472).
4. Valid state issued driver’s license and/or the ability to obtain a California driver’s license. Must be insurable on the Tribe’s insurance policy.
5. Must pass a background investigation and fingerprint clearance.
6. Position could require travel and occasional work outside of regular work schedule.