Job Description

Vancouver Costal Health Research Institute (VCHRI):This position operates in a complex research environment in which several institutions, including Vancouver Coastal Health (VCH) and University of British Columbia (UBC), industry sponsors (pharmaceutical / device companies), contract research organizations (CROs), academic medical centres, physicians, and researchers are involved. More than 300 clinical trials are conducted at VCH each year. Researchers at VCH generate over $14M annually in clinical research funding from a variety of sources.Role Summary:Reporting to the Director, Clinical Trials Administration, this position supports the Vancouver Coastal Health Research Institute (VCHRI) Office of Clinical Trials Administration providing contractual interpretation, negotiations, advice and support to ensure VCH’s and VCHRI’s compliance with the complex legal and regulatory framework for research on human subjects. This position works closely with VCH and VCHRI staff, UBC (University Industry Liaison Office, Office of Research Services, Research Ethics, Research Finance), industry sponsors, CROs, physicians, researchers, and other internal (such as VCH operational departments) and external partners (such as industry, other academic medical centres and Health Authorities) to ensure timely review and negotiation of clinical research agreements and budgets, and effective implementation of clinical trials administration initiatives. The Contracts and Budget Specialist is expected to function in a team setting with a degree of autonomy and independence and working within the broader guidelines set by the VCHRI Senior Leadership. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health. QUALIFICATIONS:Bachelor’s degree in Business Administration or relevant discipline plus three (3) years’ recent, related experience in an academic or health care organization, or an equivalent combination of education, training, and experience. Master’s Degree preferred.ROLE SPECIFIC EXPERTISE:• A “customer service” attitude, and the ability to communicate effectively, both orally and in writing, with a broad range of individuals from various disciplines.• Familiarity with contract and financial administration in a hospital or university setting is required. • Experience in negotiating business arrangements, contractual matters and budgets required.• Experience in account reconciliation and knowledge of accounting principles and practices is required.• Strong oral and written communication skills, with the ability to communicate effectively with physicians, staff, and external sponsors.• Demonstrated negotiation and organizational skills and attention to detail.• Knowledge of VCH and UBC research and financial polices is preferred.• Experience using UBC RISe is preferred.• Ability to work both independently and within a team environment, using sound judgment and ability to maintain continuity of work despite periodic pressures and frequent interruptions.• Uses initiative, and sets own priorities based on workload and competing deadlines.• Ability to exercise tact, discretion and diplomacy and to maintain confidentiality when handling sensitive organizational information.• Attentive to detail, with the ability to work quickly and accurately.• Computer experience (Word, Excel, PowerPoint, Outlook and Internet). Ability to use word processing, database, electronic mail, presentation and internet applications at an intermediate level and Excel spreadsheet applications at an advanced level.• Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.• Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.• Physical ability to perform the duties of the position.SHARED VALUES:You care for everyone:• You are compassionate, empathetic, and sensitive to the needs of others.• You are respectful, treating people as equals, and valuing others’ perspectives and differences.• You are appreciative of others’ efforts and give them praise when it’s due.You are always learning:• You are open minded, always receptive to different perspectives and ways of doing things.• You are curious and ask questions to find a deeper understanding.• You share your expertise and mentor others by sharing your knowledge and experience.You strive for better results:• You are accountable, and take responsibility for what you say, what you do, and who you engage in achieving better results.• You are a solution finder, empowered to solve the challenges we face in healthcare.• You take ownership for growth and development and personal development, always seek feedback and opportunities to improve how we do things.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.