Job Description

Posting number: 18466

Department: Public Works

Division: 3597-FTA Grant

Job classification: Analyst I

Posting type: Open

Categories: Accounting and Finance, Purchasing, Project Management, Records Management, Research, Office and Administrative Support, Database Administration, Audit

Summary

Contracts Analyst I - Transit Services (Analyst I)

About the Job: The City of Colorado Springs Transit Services Department is seeking a Contracts Analyst to support the department's operational and financial success through successful procurement processes and effective contract management. In this role, you will work closely with project managers and internal and external stakeholders, to facilitate purchasing, assist with contracts, change orders, intergovernmental agreements (IGAs), memoranda of understanding (MOUs), leases, and other agreements. You will ensure that transit projects comply with a variety of funding sources, to include Federal, State and Local, funds,, while contributing to the continuous improvement of Transit’s contract management processes.

This is a special, at-will position funded by Federal Transit Administration (FTA) grants received annually by the Transit Division.

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As a Contracts Analyst I, you will:

• Support for Transit Service Projects: Facilitate and manage the purchase requisition process for the Transit Services Division while collaborating with Transit Project Managers to procure materials, supplies, and services required for Transit Services projects. You will also conduct research, compiles specifications, pursue quotes/proposals and presents results to secure appropriate products and services to ensure the best value for the City.
• Cradle to Grave Support: Assist across all phases of the acquisition lifecycle—including market research, solicitation development (RFIs, RFQs, RFPs), evaluation, award, administration, and closeout.
• Contract Management: Support administrative activities associated with procurement and contract execution, including but not limited to transit-related leases, intergovernmental agreements (IGAs), memoranda of understanding (MOUs), and agreements tied to transit funding.
• Contract and Agreement Oversight: Monitor and administer contract amendments and change orders to ensure alignment with procurement regulations and financial guideline while coordinating the required processes to implement modifications that support operational needs.
• Contract Reporting: Generate and maintain a variety of internal and external contract reports, ensuring the timely delivery of accurate information to internal departments, external partners, and regulatory stakeholders.
• Internal Customer Service: Serve as a primary resource for Transit Services project managers, providing data analysis, insights, and recommendations to enhance contract management effectiveness and respond promptly to contracting and administrative concerns to ensure continuity of project operations.
• Process Improvement and Compliance: Research and recommend best practices to strengthen contract management activities while ensuring adherence to applicable federal, state, and local requirements and participates in audits to maintain operational accuracy and compliance.
• Collaboration and Support: Work collaboratively with internal and external stakeholders, including finance, procurement, and legal divisions, to support the effective administration of transit-related contracts and assist in the development and refinement of policies and procedures governing contract activities.
• Special Projects: Conduct market research and cost analyses to support transit-related initiatives and facilitate the implementation of new contracting tools, systems, and change management efforts to improve overall operational efficiency within the Transit Services Department.
• Perform other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidate who demonstrate:

Knowledge of:

• Methods and techniques of business research, and report preparation.
• Principles and practices of the procurement processes, contract management, and auditing,
• Methods for continuous improvement and change management in operational processes .
• Federal state and local regulations, policies and processes related to contract management.
• Principles of Independent Cost Analysis (ICE), project budget preparation, and price analysis as it relates to the procurement process and contract management.
• Modern office procedures and equipment, including proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and data analysis tools.
• Excellent verbal and written communication
• Meticulous attention to detail
• Strong analytical and problem-solving skills

Ability to

• Make adjustments or enhancements in systems and processes to solve problems or improve efficiencies related to purchasing and the contracting processes.
• Work within deadlines.
• Be a self starter, with keen attention to detail.
• Independently research and synthesize information.
• Provide excellent customer service skills to both internal and external stakeholders, capable of supporting project managers with Transit Service projects.
• Understand, analyze and communicate data/information in a way that is easily accessible and comprehensible to assist in purchasing decisions.
• Read and interpret contract terms and conditions, special provisions, scope of work and fee proposals.
• Think critically and solve problems creatively.

Examples of duties

• A bachelor’s degree from an accredited college or university with major coursework in data science, business administration, public administration, finance, or related field
• One year of full-time analytical experience, contract management experience, or in a related field

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education. We encourage all to apply!

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience with grant-funded projects and managing contracts with multiple funding streams.
• Experience with continuous improvement and/or change management
• Experience with computer programs including Microsoft Excel, Adobe, and DocuSign

Supplemental information

Please contact City Recruiting at City.Recruiting@coloradosprings.gov for any questions regarding this position.

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