Job Description

Contracts Administrator – Procurement

The work that protects the project before it starts.

At GVG, we don’t wait until a project is on-site to resolve commercial problems. We resolve them in the scope. We resolve them in the negotiation. We resolve them before a subcontractor puts pen to paper. That’s front-end thinking, and that’s exactly what this role demands.

About GVG

For 37 years, Gardner Vaughan has been delivering quality multi-residential and mixed-use communities across South East Queensland We’re a vertically integrated builder-developer – we acquire, design, construct, and sell our projects – which means the decisions made at the pre-construction table have a direct line to the outcomes our customers experience. Our values are Better Every Day, Guided by Integrity, and One Team One Vision They’re how we operate, not how we market ourselves.

The Role

You’ll join an established pre-construction team – working directly alongside our Cost Planner, Pre-Construction Project Manager, and the project’s own Contract Administrators. The project CAs carry all other pre-commencement CA responsibilities; your role exists to share the letting programme with them, and drive it forward with dedicated expertise and uninterrupted focus. It’s a collaborative model, deliberately designed so that procurement doesn’t get lost in the noise of everything else that competes for a CA’s time during pre-construction.

You’ll own the buy-out process for your projects from the front end, ensuring scopes encompass all project specific requirements, conducting rigorous tender analysis, leading face-to-face negotiations with the suppliers and subcontractors, and preparing Recommendations to Let for approval that are commercially sound. With a dedicated pipeline of projects kicking off every 6 months, the role transitions to the next project entering pre-commencement, and the cycle continues.

What You Will Bring

You have deep, demonstrable experience in multi-residential construction procurement in the SEQ market. You know AS4000 series contracts inside out, you can draft a scope that closes every gap, and you can sit across the table from a subcontractor and negotiate with both conviction and respect. You’re proactive by nature, the kind of person who drives the schedule rather than chases it.

• Degree in Construction Management, Quantity Surveying, or a related discipline, backed by 3-5+ years in CA and procurement roles
• Mastery of AS4000 and AS2124 contract frameworks, including the drafting of special conditions and rise-and-fall provisions
• Proven ability to scope, tender, and let trade packages from scratch across multi-residential or comparable commercial construction
• Demonstrated negotiation capability with the QLD subcontract market – competitive outcomes achieved through credibility and preparation, not pressure
• Strong knowledge of the QLD legislative landscape, including QBCC Act and BIICPA
• Proficiency in Procore and Jobpac, or equivalent construction management and ERP platforms
• Analytical rigour in tender comparison and buy-out reporting – you identify gaps, overlaps, and opportunities that others overlook

Why GVG

We’re a close-knit, high-performing team that takes its craft seriously. You won’t be working in isolation here – you’ll be embedded in a collaborative pre-construction and project team with experienced professionals alongside you, and you’ll see the direct downstream results of your work as projects move through construction. We invest in the people who invest in us, and we offer a strong pipeline of multi-residential projects, real ownership over procurement outcomes, and the chance to build something genuinely valuable, a procurement function that becomes a competitive advantage for GVG.

If you’re ready to take real ownership of how projects are commercially assembled before ground is broken, we’d like to hear from you.

Apply Now

Submit your updated resume and a brief cover letter.

For further enquiries contact our Talent Team at jobs@gvg.com.au