Job Description

WHO WE'RE LOOKING FOR

The Contracts Administrator III reports directly to the Manager, Procurement. This position performs highly advanced (senior level) contract management work. Work involves developing and evaluating a broad range of contracts for goods and services, as well as expertise in specialized areas. Work under general direction with extensive latitude for independent judgment and action. Administer resulting contracts through closure.

WHAT YOU'LL BE DOING

Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties. 

• Develop contracts by identifying provider resources, assisting department and project managers with development of specifications and statements of work, and negotiating contract specifications.
• Establish pre-negotiation positions, lead negotiations, and develop price negotiation memoranda.
• Develop formal solicitations such as Invitation for Bids (IFB), Request for Purchase (RFP), and Statement of Qualifications (SOQ) in compliance with all applicable rules and regulations.
• Develop proposal evaluation instruments; analyze proposals and bids, conduct responsibility surveys, and make responsiveness determinations.
• Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; and recommend cancellation of contracts when deviations occur.
• Perform cost/price analysis and recommend vendors for award.
• Prepare findings of fact associated with contract disputes.
• Conduct needs assessment to determine requirements for the purchase of goods or services.
• Negotiate contract renewals and modifications.
• Review insurance certificates and bid, performance, and payment bonds for compliance.
• Prepare contract management plans and perform contract surveillance to ensure contractor compliance.
• Identify training needs and conduct training.
• Provide guidance regarding contract administration, policies, and procedures.
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by following safety and security policies, considering safety in every action and reporting safety and security concerns.
• Perform other duties as required and/or assigned.

WHAT YOU BRING

• Bachelor’s degree in business administration or a related field. Related experience may substitute for educational requirements on a year for year basis up to four (4) years.
• Six (6) years direct experience in the procurement field, which includes four (4) years in government or transit related field using formal solicitation methods and contract administration
• (CPM) Certified Purchasing Manager, (CPCM) Certified Purchasing Contracts Manager, (CPSM) Certified Professional in Supply Management, (CPPO) Certified Public Procurement Officer, (APDP) Acquisition Professional Development Program or similar career level certification preferred but must obtain within one (1) year of employment.

Knowledge, Skills, and Abilities:

• Knowledge of public purchasing methods and procedures.
• Familiarity with the Federal Transit Administration’s Circular 4220.1G and Chapter 451 of the Texas Transportation Code is preferred.
• Ability to conduct research, compile and analyze data, and make complex estimations.
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to negotiate the features of a contract.
• Excellent communication skills which include the ability to communicate clearly and concisely in writing and orally and to produce documents using proper sentence structure, grammar, and punctuation.
• Knowledge of Oracle for procurement reporting preferred.
• Ability to maintain fiduciary obligation when handling materials and information of a confidential nature.
• Ability to travel 5-10% of the time.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. This position works with multiple project timelines and is responsible for managing employees performing work of a complex nature.

Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment. Incumbent must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions. Regular and predictable attendance at assigned work location is an essential function.

Reasonable accommodation may be made to enable individuals with disability to perform the essential functions as previously described.

Mobility Status:

As a Hybrid position, onsite presence is guided by team collaboration needs, customer and front-line team member interactions, and role responsibilities. People leaders will set expectations for onsite presence; however, incumbents are generally encouraged to work 8 to 12 days in office per month. Mobility status is subject to change at any time based on business needs or organizational decisions.

COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY

CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.

SECURITY SENSITIVE POSITION

This position has been identified as a “Security Sensitive” position. CapMetro will conduct annual background checks on incumbents in this position. A position is “Security Sensitive” if the incumbent handles currency, has access to sensitive computerized databases, has access to master keys, or works in an area of the CapMetro that has been designated as a security-sensitive area.